Court Operations Manager

State of Vermont•Barre, VT

About The Position

The Court Operations Manager (COM) performs managerial, administrative, financial, budgeting, and public relations work, with responsibility for planning, organizing, staffing, coordinating, directing, and evaluating the functions of one or more court divisions. The COM reports directly to the appropriate supervising court clerk and supervises unit division staff, who may be assigned across divisions of the Superior Court Unit or to statewide courts as needed. Divisions operate within Judicial Branch policies and parameters established by the Court Administrator, with strategies and objectives aligned to goals identified by the Court Administrator’s Office. The role involves extensive interaction with the presiding judge, Judicial Branch members, and representatives of public and private groups and agencies. Work is performed with considerable latitude for independent judgment and initiative, guided by applicable statutes, administrative policies, Vermont court rules and procedures, Judiciary personnel policies, and the collective bargaining agreement. Occasional travel to other locations and overnight meetings may be required; private transportation is necessary, with mileage and expenses reimbursed at State rates. Duties normally occur during a regular weekday schedule, though evening and weekend activity may be necessary. The COM oversees routine administrative and financial work, including daily cash management, invoice approvals, and review and approval of employee time sheets and expenses. The position also coordinates court resources and schedules, manages vendor and contractor services, contributes to Judiciary-wide projects, identifies opportunities for technology improvements, monitors operational performance, prepares reports and budgets, recruits and supervises staff and other personnel, maintains accurate court records and timely court documents, and sustains effective relationships with court stakeholders. The annual equivalent compensation is $83,075. High school graduation or equivalent is required, along with two years of clerical, secretarial, or data entry experience. College training may substitute for work experience on a year-for-year basis. Preference is given to candidates with prior legal-setting experience or mastery of office technology.

Requirements

High school graduation or equivalent.
Two years of clerical, secretarial, or data entry experience; college training may substitute for work experience on a year-for-year basis.
Private means of transportation is necessary for occasional travel; mileage and expenses are reimbursed at State rates.

Nice To Haves

Prior experience in a legal setting.
Mastery of office technology.

Responsibilities

Plan, organize, staff, coordinate, direct, and evaluate the functions of one or more court divisions.
Supervise unit division staff and assign staff across unit divisions or statewide courts as needed.
Perform routine administrative tasks, including oversight of daily cash management and review and approval of invoices, employee time sheets, and expenses.
Coordinate monthly, weekly, and daily scheduling of courtrooms, employee work hours and breaks, law enforcement availability, judge time, attorney availability, and court equipment.
Manage vendor and contractor services, including office supplies, relief-from-abuse contractors, postage orders, and maintenance contractors.
Serve on special Judicial Branch teams and committees for judiciary-wide projects when appointed by the Vermont Supreme Court or Court Administrator’s Office and approved by the court clerk.
Identify court operations that may benefit from information technology and recommend improvements to the court clerk.
Monitor and report on operational efficiencies, including statistical, case-flow, financial, and management information.
Prepare monthly reports, including financial packets and budgets.
Recruit and hire staff, subject to court clerk and Court Administrator’s Office approval; train, assess, and supervise judiciary employees and contract and volunteer personnel.
Ensure accurate court records and timely preparation and distribution of court documents.
Maintain effective working relationships with attorneys, jurors, law enforcement officials, media representatives, and public and social service agencies.
Perform related duties as assigned or otherwise required.