Court Operations Associate - Clay County
About The Position
The Seventh Judicial District is hiring a Court Operations Associate for Clay County Court Administration, with a primary work location in Moorhead, Minnesota. The role provides extensive support in processing cases in an assigned area from initiation through disposition, including filing documents, opening court files, receipting fees, and scheduling hearings. It handles complex case-processing tasks and provides written, in-person, and telephone assistance to the public and agency personnel. The position rotates among specializations throughout court administration. Typical hours are 8:00 a.m. to 4:30 p.m., Monday through Friday, with some flexibility based on business needs. Work is performed primarily in an office setting, courtroom, or at a public counter. External candidates should expect a starting salary of $22.28. A criminal background check is required for the successful candidate. Applicants must submit a cover letter, resume, and at least three professional references with the online application.
Requirements
- High school diploma or equivalent; related experience may substitute for education requirements.
- At least one year of relevant job experience, such as customer service, administrative, or office work; additional education may substitute for experience.
- Experience using electronic applications such as Microsoft Office Suite and Adobe Acrobat, and ability to learn job-related software.
- Experience providing customer service in a high-volume, fast-paced environment while working under pressure.
- Ability to multitask, prioritize duties, and remain flexible and adaptable to change.
- Effective verbal and written communication skills, including the ability to handle sensitive and confidential matters.
- Ability to read, comprehend, and explain rules, statutes, legal documents, policies, and procedures of varying complexity.
- Ability to establish and maintain respectful and effective working relationships.
- Ability to work in an inclusive, multicultural environment and demonstrate cultural sensitivity.
- Ability to begin tasks with little supervision while maintaining accuracy and attention to detail.
- Ability to make independent judgments and decisions.
- Customer service and interpersonal skills, including the ability to de-escalate difficult interactions.
- Reliability and ability to meet work commitments.
- Successful completion of a criminal background check.
Nice To Haves
- Associate or bachelor's degree in criminal justice, political science, business administration, or a related field.
- Experience working in the legal field or a court setting.
- Extensive knowledge of current court policies, procedures, processes, and terminology.
- Knowledge and experience with Minnesota Court Information Systems (MNCIS) and eFile and eServe (EFS).
Responsibilities
- Initiate and schedule new court cases and receive and file court documents.
- Sort mail and receipt mail and bail payments; process payable citations as needed.
- Review legal documents for completeness, adequacy, accuracy, and compliance with rules.
- Determine security-level codes, image documents to case files, and process filings through eFile and eServe.
- Determine routing for complaints, petitions, and other filings, and notify parties.
- Receipt payments for case initiations, certified copies, and fines.
- Assist judges during court proceedings and respond to requests for documents or information.
- Answer questions from the public, attorneys, outside agencies, and law enforcement about court policies, procedures, case status, records, and document processing; provide referrals as appropriate.
- Generate and review notices, executions, correspondence, court calendars, and orders; perform jury coordination and processing activities as needed.
- Enter case events, bail information, case activity, dispositions, and sentencing information into computer systems; report information to relevant agencies when applicable.
- Perform telephone and counter work, respond to inquiries about court procedures, and manage court records.
- Ensure records leaving the court jurisdiction for change of venue, appeal, or certification are complete and accurate.
- Perform courtroom clerical duties, including preparing case files and forms, checking people in, calling the calendar, swearing in witnesses, taking minutes or recording dispositions, setting future court dates, organizing dockets, recording continuances and case progress, updating cases, and preparing judge orders.
- Coordinate scheduling and calendaring of court proceedings; send notices, contact attorneys and parties about rescheduling, and make appropriate record entries.
- Review MNCIS case exception or operational reports and take corrective action.
- Prepare and process daily deposits as needed, perform month-end balancing, and review financial reports for accuracy and auditing purposes.
Benefits
- Health and wellness benefits, including health insurance.
- Enhanced fertility benefits.
- Short- and long-term disability benefits.
- Pension.
- Paid parental leave.
- Tuition reimbursement.
- Potential eligibility for Public Service Loan Forgiveness.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
