Court Operations Associate (Records Clerk)
About The Position
The Oregon Judicial Department (OJD) is seeking a Records Clerk (Court Operations Associate) for the Clackamas County Circuit Court. This is a full-time, limited-duration position, funded through June 30, 2027, with potential for continuation based on funding. OJD serves the public, often assisting individuals facing challenging life circumstances. The role impacts community members resolving cases in court. OJD is committed to diversity and inclusion, encouraging applications from all backgrounds. They value relevant experience, education, and transferable skills. The department aims to remove barriers to access justice services and welcomes interaction with the public.
Requirements
- High school diploma or equivalent
- At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents
- Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.
- Experience providing customer service to a variety of individuals in challenging circumstances.
- Experience performing a variety of clerical or administrative tasks in a business or professional environment.
- Experience maintaining accuracy and meeting deadlines despite frequent interruption or distracting surroundings.
- Experience explaining processes, procedures, or policies to a wide audience.
- Experience reviewing documents for completeness and accuracy.
- Experience identifying and safeguarding confidential information and materials.
- Experience using a variety of software programs to access and input information and complete various tasks.
- Ability to lift 40 pounds.
Nice To Haves
- Bilingual skills (including ASL) if you can pass a skills test and are assigned to use those skills on the job.
Responsibilities
- Image, file, maintain the integrity of, and purge legal documents in accordance with written procedure.
- Verify image quality, determine the status and placement of the record, and perform records research and data entry.
- Retrieve and return files to the court’s off-site records facility for administrative operational units, court staff, attorneys, county agencies, and the public.
- Provide information regarding pending and closed cases, policies, or procedures of the Records Unit and the court.
- Explain Oregon Judicial Department (OJD) and local court policy and procedures regarding case types to other employees and customers.
- Assist the public with computer terminals and provide information contained on the internal case management system.
- Assigned tasks may be changed to accommodate workload and organizational needs.
Benefits
- 95% to 99% of medical insurance premiums paid for full-time employees, including mental health coverage.
- 10 paid holidays
- 2 floating holidays
- 3 personal business days
- Separate sick and vacation paid leaves (prorated for part-time employees)
- Optional insurances
- Flexible spending plans
- 5% allowance for bilingual skills (including ASL) if qualified and assigned.
- Potential for a 5% annual increase.
- Eligible for Public Service Loan Forgiveness program.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
