Court Operations Associate (Records Clerk)

State of Oregon • Oregon City, OR

12h • Onsite

About The Position

The Clackamas County Circuit Court is hiring a Records Clerk (Court Operations Associate). In this role, you will image, file, maintain the integrity of, and purge legal documents in accordance with written procedure. You will verify image quality, determine the status and placement of the record, and perform records research and data entry. You will retrieve and return files to the court’s off-site records facility for administrative operational units, court staff, attorneys, county agencies, and the public. As part of the position, you will provide information regarding pending and closed cases, policies, or procedures of the Records Unit and the court. You will also explain Oregon Judicial Department (OJD) and local court policy and procedures regarding case types to other employees and customers. Assisting the public with computer terminals and providing information contained on the internal case management system will also be part of your duties. Assigned tasks may be changed to accommodate workload and organizational needs. This is a full-time, limited-duration position, currently funded through June 30, 2027. Continuation beyond that date is subject to available funding. If you are a current OJD regular status employee, acceptance of a limited-duration status position does not change your status to limited duration (although probationary status may still apply).

Requirements

• High school diploma or equivalent
• At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents
• Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.

Nice To Haves

• Experience providing customer service to a variety of individuals in challenging circumstances.
• Experience performing a variety of clerical or administrative tasks in a business or professional environment.
• Experience maintaining accuracy and meeting deadlines despite frequent interruption or distracting surroundings.
• Experience explaining processes, procedures, or policies to a wide audience.
• Experience reviewing documents for completeness and accuracy.
• Experience identifying and safeguarding confidential information and materials.
• Experience using a variety of software programs to access and input information and complete various tasks.

Responsibilities

• Image, file, maintain the integrity of and purge legal documents in accordance with written procedure.
• Verify image quality, determine the status and placement of the record and perform records research and data entry.
• Retrieve and return files to the court’s off-site records facility for administrative operational units, court staff, attorneys, county agencies and the public.
• Provide information regarding pending and closed cases, policies, or procedures of the Records Unit and the court.
• Explain Oregon Judicial Department (OJD) and local court policy and procedures regarding case types to other employees and customers.
• Assist the public with computer terminals and providing information contained on the internal case management system.
• Assigned tasks may be changed to accommodate workload and organizational needs.

Benefits

• 95% to 99% of medical insurance premiums paid for full-time employees, including mental health coverage.
• 10 paid holidays
• 2 floating holidays
• 3 personal business days
• Separate sick and vacation paid leaves (prorated for part-time employees)
• Optional insurances
• Flexible spending plans
• 5% allowance for bilingual skills (including ASL) if you can pass a skills test and are assigned to use those skills on the job!
• Potential for a 5% annual increase
• Public Service Loan Forgiveness eligibility

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED