Court Records Specialist
Pima County•South Brunswick, NJ
•$17•Onsite
About The Position
Detail-driven? Join our Records team and help power the daily flow of the Pima County Consolidated Justice Court. Performs general clerical functions including filing court documents and preparing courtroom calendars for the Pima County Consolidated Justice Court (PCCJC). This is a court-classified position that reports to the Records Supervisor. This position has no supervisory responsibilities.
Requirements
- Detail-driven
Responsibilities
- Processes and files incoming paperwork and documentation
- Prepares courtroom calendars
- Receives, logs, and processes all incoming exhibits
- Maintains numerical PCCJC files and shelving systems
- Archives files and court records according to their appropriate retention period
- Retrieves and delivers records
- Processes and delivers incoming and outgoing mail
- Logs payments received in the mail according to Minimum Accounting Standards
- Creates physical case files and stores them in designated areas
- Performs customer service in person, by telephone, and email
- Retrieves, sorts, and separates court documents; reviews, verifies, and/or records required information; processes documents; generates and mails notices; makes copies and distributes to appropriate parties; and maintains copies in case files
- Processes public records requests by looking up information in the courts case management system
- Manages confidential information according to court rules and procedures
- Reviews court files for accuracy and completeness, determines next appropriate action, and forwards files for proper handling
- Assists court staff, litigants, attorneys, judges, and the public by maintaining current official records of PCCJC proceedings
- Shifts files to make room for new files
- Scans court documents into the courts case management system
- Serves as back-up to coworkers
- Operates a variety of office equipment such as photocopiers, desktop computers, facsimile machines, and scanners
- Completes duties, special assignments and projects as assigned
Benefits
- Retirement Plan
- Vacation, holidays, and sick leave
- 100% paid parental leave
- Employer-paid Short -term Disability
- Tuition Reimbursement
- Health Wellness discount program
- Mental and Behavioral Health Benefits
- Paid Training with Advancement Opportunities
- medical
- dental
- life insurance
- flexible spending accounts
- paid vacation and sick leave
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
