Correctional Records Specialist
About The Position
This level has responsibility for the maintenance and control of inmate case history files and records. Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here. Verifies and reviews sentencing orders and translates orders length of time into calendar dates for earliest and latest possible dates for parole, for transfers to less stringent facility and release from custody; calculates/applies statutory "good time", time already served, and meritorious time to reduce sentence. Establishes and maintains inmate case files containing classification data, inmate conduct, confidential information, legal documents and miscellaneous data; Prepares identification file for use by Correctional Officers escorting inmates outside of the institution. Uses automated information systems to enter, update, modify, delete, retrieve/inquire and report on data. Verifies that there are no outstanding charges, warrants or capias prior to inmate release. Answers inquiries from inmates, their relatives, court personnel, police agencies, attorneys and counselors; Testifies in court to provide data from inmate's case history file. Serves out-of-state warrants to inmate and explains legal rights and options pertaining to warrant; Explains terms and conditions of bail to inmate and obtains signature agreeing to terms. Reviews legal documents for completeness, accuracy and compliance with state and federal laws. Prepares various reports.
Requirements
- Six months' experience in document processing such as reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies, and procedures, resolving deficiencies, and tracking and monitoring activities.
- Six months' experience in interpreting court documents such as warrants, court orders or sentence orders.
- Six months' experience in interpreting laws, rules, regulations, standards, policies, and procedures.
- Six months' experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
Responsibilities
- Verifies and reviews sentencing orders and translates orders length of time into calendar dates for earliest and latest possible dates for parole, for transfers to less stringent facility and release from custody; calculates/applies statutory "good time", time already served, and meritorious time to reduce sentence.
- Establishes and maintains inmate case files containing classification data, inmate conduct, confidential information, legal documents and miscellaneous data.
- Prepares identification file for use by Correctional Officers escorting inmates outside of the institution.
- Uses automated information systems to enter, update, modify, delete, retrieve/inquire and report on data.
- Verifies that there are no outstanding charges, warrants or capias prior to inmate release.
- Answers inquiries from inmates, their relatives, court personnel, police agencies, attorneys and counselors.
- Testifies in court to provide data from inmate's case history file.
- Serves out-of-state warrants to inmate and explains legal rights and options pertaining to warrant.
- Explains terms and conditions of bail to inmate and obtains signature agreeing to terms.
- Reviews legal documents for completeness, accuracy and compliance with state and federal laws.
- Prepares various reports.
Benefits
- Comprehensive benefit package
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
