Correctional Records Specialist
About The Position
Under immediate supervision, performs a variety of general and specialized clerical duties of moderate difficulty in the Santa Ana Jail. As one of the front-line employees at the Jail, interacts with a wide variety of people, including police personnel, other government agencies, inmates, and the public. Processes visitor and registrant paperwork. Answers phones, provides information, and responds to inquiries. Interviews inmates in a direct contact environment, communicating in an effective manner to obtain information for booking or release. Enters inmate data into the jail management system and queries a variety of data systems for records checks and warrants. Inventories and accounts for inmate property. Accepts and processes bail bonds. Receives inmate paperwork, reviews it for accuracy and completeness, and processes accordingly. Uses keyboard to enter, access, retrieve, update, and change information from automated systems. Processes, updates, and maintains inmate files. Reviews and processes confidential information. Keeps daily use forms stocked and organized. Compiles reports as requested. Performs other functions as assigned.
Requirements
- Graduation from high school and one year of clerical experience, which may include employment in a records bureau in a law enforcement agency; or any equivalent combination of education and experience.
- Word process at a corrected speed of no less than 25 words per minute from clear copy.
- Communicate effectively with a wide variety of people.
- Use sound judgment in carrying out duties.
- Follow oral and written instructions.
- Learn assigned clerical tasks.
- Adhere to prescribed routines.
- Perform simple arithmetic computations.
- Write legibly and use correct grammar and spelling.
- Maintain effective relationships with police personnel, coworkers, and the public.
Nice To Haves
- Familiarity with the specialized clerical functions and activities assigned to a law enforcement records center.
- Bilingual fluency in both English and Spanish OR Vietnamese.
Responsibilities
- Processes visitor and registrant paperwork.
- Answers phones, provides information, and responds to inquiries.
- Interviews inmates to obtain information for booking or release.
- Enters inmate data into the jail management system.
- Queries data systems for records checks and warrants.
- Inventories and accounts for inmate property.
- Accepts and processes bail bonds.
- Receives, reviews, and processes inmate paperwork.
- Uses keyboard to enter, access, retrieve, update, and change information from automated systems.
- Processes, updates, and maintains inmate files.
- Reviews and processes confidential information.
- Keeps daily use forms stocked and organized.
- Compiles reports as requested.
- Performs other functions as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
