Corporate Secretary - Legal

Stefanini Group • Chicago, IL

3d • Onsite

About The Position

Stefanini Group is hiring a Corporate Secretary to provide overall coordination and administrative support to the company’s Legal & Corporate Secretary team. The role includes preparing documents that may require multiple revisions and routing, presentations, letters, travel arrangements, meeting planning, expense reports, calendar management, and administration of memberships, dues, bar associations, and CLE. Accuracy and efficiency in handling expenses are especially important because errors or delays could have a significant financial impact on the corporation and department.

The position also assists with and provides backup for arrangements related to company meetings, including document preparation, coordination, logistics, agendas, audiovisual needs, and distribution of materials. This is an onsite role at 905 W Fulton Market, Suite 200, Chicago, IL 60607, with a schedule of 8:00 a.m. to 4:30 p.m. and a 40-hour work week. The posting is open to W-2 candidates only.

Requirements

• High school diploma.
• At least three years of experience in legal work or equivalent experience in a law firm or corporate function.
• Open to W-2 candidates only.

Nice To Haves

• Bachelor’s degree preferred.

Responsibilities

• Provide day-to-day coordination and administrative support to the Legal & Corporate Secretary team.
• Prepare and route documents, including materials requiring multiple revisions.
• Prepare presentations and letters.
• Coordinate travel, meeting planning, expense reports, and calendar management.
• Administer memberships, dues, bar associations, and CLE.
• Assist with and serve as backup for company meeting arrangements, including document preparation, coordination, logistics, agendas, AV, and dissemination of materials.
• Handle expenses accurately and efficiently to avoid errors or delays that could affect the corporation and department financially.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED