Corporate Legal Secretary

83d7b629-83a1-4452-8501-33d73836ae17•New York, NY

2d•$55,000 - $115,000•Hybrid

About The Position

Tarter Krinsky & Drogin LLP (TKD), a growing, full-service law firm in New York City, is seeking an experienced Corporate Legal Secretary to provide high-quality legal administrative support and personable assistance to attorneys and clients in its International practice, primarily supporting the Italy Practice. The secretary will serve as a trusted administrative partner and central coordinator for client matters, attorney schedules and communications, and day-to-day practice operations. This highly visible role calls for exceptional calendar management, attention to detail, and the ability to proactively manage competing priorities in a fast-paced legal environment. The successful candidate will exercise sound judgment, maintain confidentiality, communicate effectively, and provide responsive, concierge-level support while building strong relationships with attorneys, clients, business partners, and colleagues. The position follows a hybrid schedule: Tuesday through Thursday in the office, with Mondays alternating and Fridays optionally remote. The stated schedule is 8:30 a.m. to 5:30 p.m., 40 hours per week.

Requirements

High school diploma or equivalent required.
Exceptional calendar-management experience supporting multiple attorneys or senior professionals in a fast-paced environment.
Excellent written, verbal, and proofreading skills.
Strong organizational, time-management, and multitasking abilities, with exceptional attention to detail.
Advanced proficiency in Microsoft Office 365, including Word, Excel, PowerPoint, Outlook, and Teams; Adobe Acrobat, iManage, Zoom, and other business applications.
Professionalism, discretion, sound judgment, and problem-solving skills, including the ability to handle confidential information with integrity.
Self-motivated, dependable, and collaborative, with a commitment to exceptional client service.
Verify identity and eligibility to work in the United States and complete the required employment eligibility verification form upon hire.

Nice To Haves

Bachelor’s degree preferred.
Fluency in Italian, written and verbal, strongly preferred but not required.
Experience preparing corporate governance documents, entity formation materials, commercial agreements, signature packages, and closing binders preferred.
Experience supporting international clients and coordinating matters involving foreign counsel, advisors, or cross-border business activities is a plus.

Responsibilities

Serve as a primary point of contact for attorneys, clients, foreign counsel, professional advisors, and business partners on corporate and international matters.
Manage complex attorney calendars, including client meetings, international conference calls, business development events, travel, and time-sensitive matters.
Coordinate meetings and communications with domestic and international clients across multiple time zones, and prepare supporting materials.
Prepare conflict checks, engagement letters, retention agreements, and new matter intake documentation.
Open, maintain, and organize client matters, corporate records, entity documents, governance materials, and related client information according to firm procedures and document-management protocols.
Prepare, proofread, revise, and finalize legal and business documents, including commercial agreements, corporate governance and organizational documents, correspondence, presentations, signature packages, and closing binders.
Coordinate document execution, including collecting and distributing signatures, maintaining executed agreements, and organizing transaction documentation.
Assist attorneys with corporate transactions, business formations, reorganizations, governance matters, and cross-border business initiatives.
Track client deliverables, transaction milestones, filing requirements, attorney commitments, and key deadlines.
Coordinate domestic and international travel, including itineraries, accommodations, transportation, and meeting logistics.
Assist with client-facing materials, business development initiatives, seminars, networking events, and practice group projects.
Support attorneys and clients throughout legal matters, exercising sound judgment, attention to detail, and a high level of client service.
Build and maintain working relationships with attorneys, clients, accountants, consultants, foreign advisors, and other stakeholders.
Collaborate with administrative team members to support attorneys, clients, and firm operations.
Perform other duties as assigned.