Corporate Secretary - Legal

Stefanini Group • Chicago, IL

3d • Onsite

About The Position

Stefanini Group is hiring a Corporate Secretary to provide overall coordination and administrative support to the Legal & Corporate Secretary team. The role involves preparing documents that may require multiple revisions and routing, presentations, letters, and travel arrangements; planning meetings; processing expense reports; managing calendars; and coordinating memberships, dues, bar associations, and continuing legal education (CLE). Accuracy and efficiency in expense handling are especially important because errors or delays could have significant financial impact on the corporation and department.

The Corporate Secretary also assists with and serves as backup for arrangements related to company meetings, including document preparation, coordination, logistics, agendas, audiovisual needs, and distribution of materials. This is an onsite position at 905 W Fulton Market, Suite 200, Chicago, Illinois, with a schedule of 8:00 a.m. to 4:30 p.m. and a 40-hour work week. The role is open to W-2 candidates only.

Requirements

• High school diploma.
• At least three years of experience in legal work or equivalent experience in a law firm or corporate function.

Nice To Haves

• Bachelor’s degree preferred.

Responsibilities

• Coordinate and provide administrative support to the Legal & Corporate Secretary team.
• Prepare and route documents, including documents requiring multiple revisions, as well as presentations and letters.
• Coordinate travel, meeting planning, expense reports, calendar management, memberships and dues, bar association matters, and CLE.
• Assist with and serve as backup for company meeting arrangements, including document preparation, coordination, logistics, agendas, audiovisual needs, and dissemination of materials.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED