Corporate Receptionist

Knight Insurance Group•Los Angeles, CA

2d•$24 - $31•Onsite

About The Position

The Corporate Receptionist provides high-level administrative and organizational support to executive leadership while serving as the first point of welcome for employees, clients, vendors, and visitors. The role combines executive assistant responsibilities with front-office coordination and calls for someone who is organized, professional, personable, discreet, and able to manage competing priorities in a fast-paced environment. The position is onsite and in-office in Los Angeles, California. It supports executive calendars, meeting and travel coordination, administrative tasks, confidential information handling, communications, and follow-up tracking. It also manages reception duties, visitor access and logistics, incoming calls, the reception area, mail and deliveries, and coordination with vendors and service providers. Other duties and special projects may be assigned.

Requirements

1–2 years of experience in executive assistance, administrative support, reception, office coordination, or a related role preferred.
Excellent written and verbal communication skills.
Strong organizational skills and exceptional attention to detail.
Ability to manage multiple priorities and meet deadlines.
Strong interpersonal skills and a polished, professional demeanor.
Ability to handle confidential and sensitive information appropriately.
Proficiency with Microsoft Office.
Ability to exercise sound judgment and work independently.
Reliable, punctual, and adaptable.
Bachelor’s degree or equivalent required.

Nice To Haves

Bilingual Spanish preferred.
1–2 years of experience in executive assistance, administrative support, reception, office coordination, or a related role preferred.

Responsibilities

Provide comprehensive administrative support to executive leadership.
Manage executive calendars, including meeting preparation and scheduling priorities.
Coordinate internal and external meetings as needed, including agendas, materials, conference rooms, and technology.
Arrange business travel as needed.
Assist with expense reports, invoices, purchasing, and other administrative tasks.
Maintain confidential executive and company information with discretion.
Screen and prioritize phone calls, emails, requests, and correspondence.
Serve as a liaison between executives, employees, clients, vendors, and other stakeholders.
Track follow-up items, deadlines, and action items to help ensure commitments are completed.
Serve as the primary greeter and first point of welcome for visitors, clients, and vendors.
Answer, screen, and direct incoming telephone calls professionally and courteously.
Welcome guests and notify appropriate employees of arrivals.
Maintain a clean, organized, and professional reception and lobby area.
Coordinate visitor access, meeting room reservations, and guest logistics.
Receive, sort, and distribute mail, packages, and deliveries.
Provide a professional and welcoming experience for employees, clients, and guests.
Coordinate with vendors and service providers as needed.
Perform other duties and special projects as assigned.