Corporate Receptionist

TIAA • Los Angeles, CA

3d • $27 - $36 • Onsite

About The Position

The Corporate Receptionist manages the Los Angeles office meeting calendar and conference room coordination, greets clients and visitors, and supports meeting scheduling, logistics, and catering. The role works with vendors and building services, directs visitors around the office, and covers the reception phone under moderate supervision.

The position requires at least one year of reception or administrative experience. High school education is preferred; no prior work experience is listed as required. The posting states an anticipated end date of October 30, 2026, and a base pay range of $26.63 to $36.20 per hour. Actual base salary may vary based on factors including relevant experience, time in role, internal peer salaries, prior performance, business sector, and location. Depending on the role, compensation may also include participation in a performance-linked incentive program.

Requirements

• At least 1 year of reception or administrative experience.
• Strong in-person, phone, and written communication skills.
• Professional demeanor when interacting with guests, including clients and executives.
• Proactive approach, problem-solving ability, logical thinking, and willingness to assist when needed.
• Strong or heavy use of Outlook for email and calendars, and Teams for internal communication.
• Ability to use online portals including Zoom, building management, Corrigo for service requests, and Concur for travel bookings and expense reports.
• Strong knowledge of Microsoft Word and Excel.

Nice To Haves

• High school education preferred.
• 3 or more years of reception or administrative experience preferred.

Responsibilities

• Add upcoming meetings to the Los Angeles meeting calendar, including Zoom setup for virtual attendees and conference room connections.
• Coordinate management meetings with hosts and the national equity team.
• Add visitors to the building security system before scheduled meetings.
• Receive and coordinate meeting refreshments, including setup and cleanup, often working directly with brokers.
• Greet, welcome, and direct visitors, and notify company personnel when visitors arrive.
• Interface with vendors, including delivery personnel, technicians, and building maintenance and janitorial services.
• Maintain the orderly appearance of office refreshment areas, conference rooms, guest reception area, and front desk; escalate rare cases requiring outside maintenance to property management.
• Cover the reception phone and handle light call volume.

Benefits

• Comprehensive Total Rewards package.
• Superior retirement program.
• Competitive health, wellness, and work-life offerings intended to support physical, emotional, and financial well-being.
• Depending on the role, participation in a performance-linked incentive program may be included.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED