Corporate Receptionist | Office Administrator

Flex•Austin, TX

3d•Onsite

About The Position

Flex is seeking an experienced, highly professional Corporate Receptionist | Office Administrator to support its Austin corporate office. This highly visible role serves as a key point of contact for senior executives, employees, business partners, vendors, and guests, and contributes to an exceptional workplace experience. The position oversees the headquarters reception and lobby experience and provides direct administrative support to the Workplace Services Manager, including calendar and email coordination, office activities, vendor and property-management coordination, correspondence, and other administrative responsibilities. The role is primarily based in the Corporate Lobby, with most responsibilities performed from the reception area. The employee is expected to maintain a polished, welcoming, organized, and professional environment while independently addressing day-to-day workplace challenges. The posting lists a Monday–Friday schedule, with a 7:00 a.m.–4:00 p.m. work schedule in the summary and a required 7:30 a.m.–4:00 p.m. schedule in the qualifications. Flex describes itself as a diversified manufacturing partner that helps market-leading brands design, build, and deliver innovative products. It promotes a respectful, inclusive, and collaborative work environment and is an Equal Opportunity Employer. Sponsorship is not available.

Requirements

At least 3 years of professional experience in corporate reception, office administration, executive support, workplace services, hospitality, or a related role.
Demonstrated experience supporting senior executives, executive staff, and executive-level guests in a professional corporate environment.
Exceptional professionalism, interpersonal skills, and customer-service orientation.
Strong judgment and the ability to handle confidential and sensitive information appropriately.
Excellent written and verbal communication skills.
Strong organizational skills, attention to detail, and follow-through.
Ability to independently prioritize responsibilities, solve problems, and make sound decisions.
Ability to remain composed and professional while managing competing priorities and unexpected situations.
Proficiency with Microsoft Outlook and standard Microsoft Office applications, including calendar and email management.
Comfort performing the majority of daily responsibilities from the Corporate Lobby/reception area.
Reliable and consistent attendance during the established Monday–Friday schedule; the posting gives the required hours as 7:30 a.m.–4:00 p.m.
Must obtain and maintain Notary Public certification following hire.

Nice To Haves

Experience coordinating with property management, facilities teams, vendors, or service providers.

Responsibilities

Serve as the primary reception and hospitality contact for Corporate Headquarters and provide a welcoming, professional experience for executives, employees, candidates, customers, vendors, and other guests.
Provide service to senior executives and their teams, anticipating needs and responding professionally, urgently, and discreetly.
Coordinate visitor arrivals, guest access, meeting logistics, and other front-of-house requirements.
Stay aware of daily executive and office activities to prepare for visitors, meetings, events, and changing workplace needs.
Handle confidential, sensitive, and executive-level information with discretion and sound judgment.
Maintain a professional and organized lobby and reception environment that represents the corporate headquarters.
Provide direct administrative support to the Workplace Services Manager, including calendar management, email coordination, scheduling, correspondence, documentation, and follow-up.
Assist with planning and coordinating office activities, meetings, events, and workplace initiatives.
Communicate with property management, building operations teams, service providers, contractors, and vendors.
Track requests, commitments, and outstanding action items, and follow through to resolution.
Prepare and maintain correspondence, records, schedules, contact information, and other administrative documentation.
Support coordination of office services, supplies, amenities, facilities requests, and other workplace needs.
Assist with special projects and additional administrative responsibilities as needed.
Act as a central contact for day-to-day workplace questions, concerns, and service needs.
Assess and resolve routine office challenges independently, involving appropriate internal or external resources when escalation is necessary.
Take ownership of issues through resolution rather than simply redirecting requests.
Develop working relationships with executive assistants, Workplace Services, Security, IT, property management, vendors, and other business partners.
Identify opportunities to improve office processes, service delivery, and the employee and guest experience.
Balance multiple priorities in a fast-paced corporate environment while maintaining a calm, organized, customer-first approach.