Corporate Paralegal and Legal Operations Specialist
About The Position
The Corporate Paralegal and Legal Operations Specialist supports corporate governance and entity management, contract administration, transactions and special projects, compliance, and legal operations under attorney supervision. The role maintains entity and governance records, coordinates entity filings and changes, organizes contracts and legal records, and supports transaction documentation and post-closing updates. It also gathers information for regulatory and business requests, maintains assigned legal matter records, and helps improve approved legal technology, workflows, templates, and recordkeeping processes. This is primarily an in-office position intended to support close collaboration, communication, and access to the legal and corporate teams. Limited flexible-work arrangements may be available in accordance with company practices and business needs.
Requirements
- Bachelor’s degree, paralegal certificate, or equivalent relevant experience.
- At least five years of corporate paralegal, transactional paralegal, or comparable legal-operations experience.
- Experience in an in-house legal department or corporate/transactional law firm practice.
- Experience with corporate records, governance documents, complex transactions, multiple entities, contract repositories, entity management platforms, electronic-signature tools, and other relevant legal technology.
- Notary Public commission, or willingness to obtain one.
- Strong understanding of corporate entities, governance documents, and basic corporate transactions.
- Exceptional organization, project management, follow-up, proofreading, document-formatting, written communication, and recordkeeping skills.
- Ability to manage multiple matters, deadlines, and recurring obligations independently while knowing when to escalate issues.
- Advanced proficiency with Microsoft 365, SharePoint, document comparison tools, electronic-signature platforms, entity management systems, and AI-assisted tools.
- Sound judgment regarding confidentiality, privilege, personal information, commercially sensitive information, and access controls.
- Practical, service-oriented approach and ability to work effectively with attorneys, executives, operating company personnel, outside counsel, and service providers.
Responsibilities
- Maintain corporate entity records, organizational charts, minute books, governance documents, officer and director records, registered-agent information, and foreign qualifications.
- Prepare routine governance documents, including consents, appointments, certificates, and incumbency documents, under attorney supervision.
- Track annual reports, filings, qualifications, good-standing status, and entity compliance deadlines.
- Coordinate entity formations, dissolutions, mergers, name changes, withdrawals, and related filings with attorneys and service providers.
- Produce entity reports and governance document packages for audits, financings, transactions, and other business needs.
- Administer contract repositories, SharePoint sites, matter files, templates, document libraries, and other legal records.
- Maintain executed agreements, amendments, renewals, notices, and critical contract dates.
- Coordinate contract intake, approval status, execution, filing, retrieval, and electronic-signature packages.
- Prepare routine agreements, notices, certificates, and other documents using approved forms and attorney instructions.
- Support document comparisons, records retention, legal holds, confidentiality, access controls, and version control.
- Support acquisitions, divestitures, financings, restructurings, real estate matters, and other special projects.
- Maintain diligence request lists, closing checklists, responsibility trackers, data rooms, and post-closing action lists.
- Coordinate collection, organization, execution, and compilation of transaction documents under attorney direction.
- Assemble closing books and update entity, contract, real estate, compliance, and other legal records following transactions.
- Collect, organize, and validate information for regulatory, audit, financing, KYC, insurance, and transaction-related requests.
- Maintain logs and records for legal claims, inquiries, investigations, subpoenas, and legal holds, as assigned.
- Administer and improve approved legal technology, workflows, templates, checklists, matter trackers, and knowledge resources.
- Identify practical ways to improve data quality, standardize processes, reduce manual work, and strengthen deadline and recordkeeping controls.
- Perform legal and factual research and other corporate paralegal or legal-operations duties under attorney supervision.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
