Paralegal, Legal Operations

Element Fleet Management • Minneapolis, MN

6d • $101,900 - $140,140 • Onsite

About The Position

Element Fleet Management is seeking a collaborative Legal Operations Paralegal to support accurate, timely, and scalable delivery of corporate legal and transaction-related services. The role’s primary areas of accountability include syndication support, corporate entity and licensing management, UCC management, and legal operations process improvement. The paralegal will maintain high-quality legal records, coordinate deadline-driven work, and improve processes through standardization and automation to strengthen consistency, visibility, efficiency, and risk management. The role also serves as a lead subject-matter resource in assigned legal operations areas, independently handling complex matters and cross-functional process improvements and advising management on matters that may materially affect compliance, service quality, efficiency, and risk.

The position is based at one of the listed locations: 10200 Grand Central Ave, Owings Mills, Maryland, or 9350 Excelsior Blvd, Suite 400, Hopkins, Minnesota. The hiring base salary range is $101,900–$140,140 annually, subject to geographic location and candidate-related factors. Eligible employees may participate in annual incentive programs. The company offers a comprehensive benefits package that may include health insurance, tuition reimbursement, and retirement savings plans, along with paid time-off programs including vacation, sick leave, and holidays. Applicants may be required to undergo a background check after a conditional offer. Element Fleet Management is an equal opportunity employer and provides disability-related accommodations upon request. The company uses AI-assisted tools to help screen and assess applications, but final hiring decisions are made by people.

Requirements

• Five or more years of experience as a paralegal, legal operations professional, or in a comparable corporate legal support role.
• Demonstrated ability to coordinate complex, deadline-driven assignments involving cross-functional business teams.
• Demonstrated ability to assess processes, identify improvement opportunities, and document procedures or workflows.
• Strong analytical, organizational, problem-solving, written, and verbal communication skills.
• Ability to manage competing priorities, follow established procedures, exercise discretion and professional judgment, and escalate issues appropriately.
• Proficiency with Microsoft Office, including Excel, Word, PowerPoint, Teams, and SharePoint.

Nice To Haves

• College or university degree preferred.
• Experience with corporate entity management, business licensing, UCC management, legal records, compliance-related work, or financial transaction documentation.
• Experience with legal technology platforms such as DocuSign CLM or Insight, Salesforce or Service Cloud, Filevine, SharePoint, or similar systems.
• Experience contributing to workflow automation, process improvement, system implementation, user acceptance testing, legal analytics, process mapping, dashboarding, reporting, or low-code automation tools such as Power Automate.
• Experience supporting fleet, asset management, mobility, banking, financial services, or another operationally complex business.
• Demonstrated experience leading cross-functional projects, processes, or workstreams and providing technical or process guidance to professionals and business partners without relying on formal authority.

Responsibilities

• Coordinate syndication transaction documentation and closing support, including preparing, reviewing, organizing, and tracking required documents.
• Maintain syndication records, documentation status, and follow-up items in accordance with established procedures and matter requirements.
• Maintain corporate entity governance and compliance records; coordinate annual and other required filings; monitor good standing; and support registrations, business licenses, permits, and bonds.
• Examine legal and administrative workflows to identify inefficiencies, duplication, control gaps, and opportunities to simplify, standardize, document, or automate work.
• Lead the design and implementation of standardized or automated workflows across relevant stakeholders, and advise management on process, control, and service improvements affecting compliance, quality, and efficiency.
• Coordinate UCC filing management and maintain related records, tracking, and documentation to support timely and accurate completion of required actions.
• Serve as a lead subject-matter resource for complex or non-routine UCC matters, independently determine approaches for exceptions, and advise Legal or business partners on priority, risk, and recommended next steps.
• Support special projects focused on legal technology adoption, operational efficiency, data quality, risk reduction, and scalable legal service delivery.
• Partner with Legal, Technology, Operations, and other cross-functional teams to design, test, implement, and improve workflows, templates, dashboards, reporting, and automation solutions.
• Lead cross-functional legal operations and technology projects from problem definition through implementation, establishing approaches, milestones, stakeholder coordination, and success measures for complex initiatives.

Benefits

• Comprehensive health and welfare benefits, including health insurance that may be part of the benefits package.
• Tuition reimbursement may be included in the benefits package.
• Retirement savings plans may be included in the benefits package.
• Annual incentive programs, including bonuses, commissions, or other incentive compensation as applicable to the role.
• Paid time-off programs, including vacation, sick leave, and holidays.
• Additional benefits and amenities.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed