Paralegal, Legal Operations

Element Fleet Management • Minneapolis, MN

5d

About The Position

Element Fleet Management is seeking a collaborative Legal Operations Paralegal to support accurate, timely, and scalable corporate legal and transaction-related services. The role has primary accountability for syndication support, corporate entity and licensing management, UCC management, and legal operations process improvement. The position maintains high-quality legal records, coordinates deadline-driven work, and improves processes through standardization and automation to strengthen consistency, visibility, efficiency, and risk management. It also serves as a lead subject-matter resource for assigned legal operations areas, independently handling complex matters and cross-functional process improvements and advising management on matters that may materially affect compliance, service quality, efficiency, and risk.

The role coordinates syndication transaction documentation and closings; maintains corporate entity, governance, licensing, and UCC records; and leads the design and implementation of improved workflows. It supports legal technology and operational-efficiency initiatives and partners with Legal, Technology, Operations, and other teams on workflow, template, dashboard, reporting, and automation solutions. The position may be based at 10200 Grand Central Ave, Owings Mills, Maryland, or 9350 Excelsior Blvd, Suite 400, Hopkins, Minnesota.

Requirements

• Five or more years of experience as a paralegal, legal operations professional, or in a comparable corporate legal support role.
• Demonstrated ability to coordinate complex, deadline-driven assignments involving cross-functional business teams.
• Demonstrated ability to assess processes, identify improvement opportunities, and document procedures or workflows.
• Strong analytical, organizational, problem-solving, written, and verbal communication skills.
• Ability to manage competing priorities, follow established procedures, exercise discretion and professional judgment, and escalate issues appropriately.
• Proficiency with Microsoft Office, including Excel, Word, PowerPoint, Teams, and SharePoint.

Nice To Haves

• College or university degree preferred.
• Experience with corporate entity management, business licensing, UCC management, legal records, compliance-related work, or financial transaction documentation.
• Experience with legal technology platforms such as DocuSign CLM or Insight, Salesforce or Service Cloud, Filevine, SharePoint, or similar systems.
• Experience contributing to workflow automation, process improvement, system implementation, user acceptance testing, legal analytics, process mapping, dashboarding, reporting, or low-code automation tools such as Power Automate.
• Experience supporting fleet, asset management, mobility, banking, financial services, or another operationally complex business.
• Demonstrated experience leading cross-functional projects, processes, or workstreams and providing technical or process guidance to professionals and business partners without relying on formal authority.

Responsibilities

• Coordinate syndication transaction documentation and closing support, including preparing, reviewing, organizing, and tracking required documents.
• Maintain syndication records, documentation status, and follow-up items according to established procedures and matter requirements.
• Maintain corporate entity governance and compliance records; coordinate annual and other required filings; monitor good standing; and support registrations, business licenses, permits, and bonds.
• Examine legal and administrative workflows for inefficiencies, duplication, control gaps, and opportunities to simplify, standardize, document, or automate work.
• Lead the design and implementation of standardized or automated workflows across stakeholders and advise management on process, control, and service improvements.
• Coordinate UCC filing management activities and maintain related records, tracking, and documentation.
• Serve as a lead subject-matter resource for complex or non-routine UCC matters, determine approaches for exceptions, and advise Legal or business partners on priority, risk, and recommended next steps.
• Support special projects focused on legal technology adoption, operational efficiency, data quality, risk reduction, and scalable legal service delivery.
• Partner with Legal, Technology, Operations, and other teams to design, test, implement, and improve workflows, templates, dashboards, reporting, and automation solutions.
• Lead cross-functional legal operations and technology projects from problem definition through implementation, establishing approaches, milestones, stakeholder coordination, and success measures.

Benefits

• Comprehensive health and welfare benefits, including health insurance.
• Tuition reimbursement.
• Retirement savings plans.
• Paid time-off programs, including vacation, sick leave, and holidays.
• Eligible employees may participate in annual incentive programs, including bonuses, commissions, or other incentive compensation, as applicable.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed