Corporate Office Coordinator

Marquette Management • Naperville, IL

7d • Onsite

About The Position

The Corporate Office Coordinator is the first point of contact and helps ensure the efficient day-to-day operation of Marquette Management’s corporate office. The role supports front desk operations, office administration, communications, and a positive experience for employees and visitors. The ideal candidate is organized, customer-focused, detail-oriented, professional, and able to manage multiple priorities while maintaining confidentiality.

The coordinator greets and assists visitors, vendors, and employees; handles calls, mail, deliveries, and general inquiries; maintains office supplies and equipment; coordinates vendors, maintenance, conference rooms, and meeting spaces; and assists with document preparation and administrative projects. The role also maintains directories and contact lists, monitors shared inboxes, supports document retention, and helps coordinate company events, onboarding, training, meetings, and employee engagement activities.

Marquette Management is a property management company headquartered in Naperville, Illinois, managing more than 15,000 apartment homes across multiple markets. The company describes its culture as built on Synergy, Excellence, Authenticity, and Customer Centricity, and highlights career growth, collaboration, innovation, service excellence, and an inclusive environment.

Requirements

• High school diploma or GED.
• 2–5 years of administrative, customer service, reception, or office coordination experience.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Exceptional customer service orientation.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to maintain confidentiality and professionalism.
• Strong attention to detail and follow-through.
• Ability to work independently and collaboratively.

Nice To Haves

• Associate’s degree in business administration or a related field.

Responsibilities

• Greet and assist visitors, vendors, and employees.
• Answer and direct incoming phone calls promptly and professionally.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain a clean, organized, and professional reception area.
• Assist with general inquiries and direct requests to the appropriate department.
• Provide customer service while representing the company's culture and values.
• Maintain office supplies, equipment, and inventory levels.
• Coordinate office vendors and service providers.
• Schedule office maintenance and repairs as needed.
• Manage conference room scheduling and meeting space preparation.
• Assist with document preparation, filing, scanning, and record management.
• Support administrative projects and special assignments.
• Maintain property directories and contact lists.
• Monitor shared email inboxes and route communications appropriately.
• Maintain confidentiality of employee, resident, financial, and company information.
• Support document retention and organization efforts.
• Assist with company events, celebrations, and employee recognition programs.
• Support onboarding preparations and welcome activities for new hires.
• Help coordinate training sessions and company meetings.
• Assist with employee engagement initiatives.
• Promote a positive, team-oriented work environment.

Benefits

• Competitive hourly compensation of $24–$28.
• Health insurance.
• Dental insurance.
• Vision insurance.
• 401(k) with company match.
• Paid time off.
• Professional development through continuous learning opportunities and training programs.
• Career advancement opportunities.
• Inclusive work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED