Coordonnateur(trice) des ventes / Sales Coordinator

Daikin Applied Americas•Montreal, QC

1d•CA$33 - CA$54•Hybrid

About The Position

Daikin Applied is seeking a Sales Coordinator to join their team. In this role, you will have the opportunity to make a meaningful impact while building your career with an organization that values growth, innovation, diversity, and collaboration. Join an exciting environment where excellence and continuous improvement drive everything we do. Daikin Applied is part of a global technology powerhouse that uses Heating, Ventilation and Air Conditioning (HVAC) to transform the world. They are innovators and leaders, not only as a business but as individuals. Daikin Applied offers more than a job; it's a place where you'll be heard, valued, belong, and be able to make your mark. They are committed to building a more sustainable planet, creating comfortable, healthy spaces for people to connect, live and work, and perfecting the air we share.

Requirements

Associate Degree or equivalent combination of education and experience.
Knowledge of HVAC parts identification and lookup processes.
Proficiency in Microsoft Office Suite.
Strong written and verbal communication skills in both French and English.
Excellent organizational skills and attention to detail.

Nice To Haves

HVAC industry experience or technical background preferred.
Experience with Salesforce or other CRM/sales tracking platforms.

Responsibilities

Maintain the integrity of the local office database through accurate data entry, including sales forecasts, opportunity reports, opportunity reassignments, and data maintenance.
Verify service contracts and renewals and obtain purchase orders required for renewals.
Assist with preparing and processing change order proposals and booking related orders within the order management system.
Research and identify parts for Service & Repair (S&R) work with approval from the Technical Supervisor.
Support the preparation of customer proposals, PowerPoint presentations, correspondence, spreadsheets, bid bonds, certificates of insurance, payment and performance bonds, prequalification questionnaires, and contract documentation.
Establish and maintain project files and complete daily, weekly, and monthly project-related reports.
Coordinate meetings, trade shows, events, and other activities for the sales team.
Maintain the local bid list and assist with gathering and entering bid information.
Manage incoming and outgoing project correspondence, contract documents, submittals, drawings, and design documents.
Assist with project closeout activities to ensure timely and successful project completion.
Organize and maintain subcontractor documentation, including certificates of insurance and bonding documentation.
Coordinate Daikin Applied invoicing processes, subcontractor requirements, and project documentation to support revenue objectives.
Identify and establish procurement agreements with approved subcontractors and vendors.
Assist with developing simple project billing schedules and ensuring completion within established deadlines.
Prepare and process Requests for Information (RFIs), transmittal letters, customer welcome letters, project organizational charts, certified payroll documentation, and insurance-related forms.