Coordinator, Talent Acquisition

NFP Corp•Virtual, FL

5d•$70,000 - $100,000

About The Position

The Talent Acquisition Coordinator supports recruiting for financial advisors, associate and client service advisors, paraplanners, operations, and corporate roles. The role helps provide candidates with a supportive experience from initial contact through their first day. It coordinates interviews with business leaders, manages onboarding from offer letter through background checks and Form I-9 verification, and maintains accurate records in Workday. The coordinator also produces recruiting and onboarding reports and handles candidate and compensation information confidentially.

Requirements

Bachelor's degree in Human Resources, Business, Communications, Finance, or a related field, or equivalent experience.
At least 2 years of experience in recruiting coordination, HR operations, or onboarding within a professional services environment.
Hands-on experience with Workday, including requisition, candidate, and onboarding records.
Proficiency with Microsoft 365, especially Outlook calendars, Excel, and email.
Prior experience in wealth management, banking, insurance, or another financial services setting.
Clear, polished writing and a confident phone presence with senior professionals and candidates.
Strong organization and prioritization skills to manage multiple interviews and deadlines.
Discretion and integrity in handling confidential candidate and firm information.
Attention to detail in ATS data, offer paperwork, and compliance records.
Ability to build trust with advisors, hiring managers, and candidates.

Responsibilities

Partner with business leaders, partners, and hiring managers to schedule phone screens, panel interviews, and final-round meetings, resolving calendar conflicts.
Serve as the point of contact for leaders regarding interview logistics, availability, and candidate next steps.
Send interview invitations, preparation materials, and follow-up communications, and promptly collect interviewer feedback and scorecards.
Keep candidates informed and engaged throughout the recruiting process and represent the firm professionally.
Create offer letters from approved terms and route them for review, signature, and acceptance.
Complete and track RCA documentation for each new hire.
Order and manage background and reference checks, and follow up on results with HR and Compliance.
Complete Form I-9 verification within required timelines and maintain audit-ready records.
Coordinate with HR, IT, and hiring managers to ensure new hires have equipment, system access, and a smooth first day.
Maintain accurate requisition, candidate, and new-hire records in Workday.
Produce regular reports on open roles, time to fill, and onboarding status for the Talent Acquisition team.
Handle candidate and compensation information with strict confidentiality.