Coordinator - Scheduling

El Paso Community College•El Paso, TX

9d•Onsite

About The Position

Coordinate, organize, and monitor the finalization of the District's instructional schedule by verifying schedule materials and making changes as appropriate. In-person work on campus is an essential function of this position. The position coordinates scheduling tasks with Deans, the Vice President of Instruction, Publications, and Student Services. It prepares and verifies schedule materials for publication, manages campus room charts and assignments, enters course and registration information, updates schedule revisions, processes special registration requests, and prepares information for computer entry. This is a security-sensitive position. The successful applicant must undergo a criminal background check as permitted or required by law and College policy. Applicants must submit an online EPCC employment application and academic transcripts reflecting completed coursework and conferred degrees. The successful candidate must provide documentation verifying employment authorization and identity before employment.

Requirements

Associate's degree and four years of related experience, or an equivalent combination of education and experience demonstrating the required knowledge, skills, and abilities.
Experience providing effective customer service.
Strong interpersonal and communication skills.
Proficiency with internet navigation and Microsoft Word, Excel, Access, and PowerPoint.
Ability to plan and schedule work assignments and be detail-oriented.
Ability to make sound judgments, solve problems effectively, and perform efficiently under pressure.
Applicants must submit a transcript reflecting completed coursework and degrees conferred; applicants must be fully qualified at the time of application.
The successful applicant must undergo a criminal background check.
The successful candidate must provide documentation verifying employment authorization eligibility and identity before employment.

Responsibilities

Coordinate, organize, plan, and delegate scheduling tasks to ensure their timely completion.
Coordinate with Deans, the Vice President of Instruction, and Publications to finalize the instructional schedule and prepare schedules and materials for publication.
Assist with proofreading and verifying schedule materials.
Plan and maintain district-wide campus room charts and room assignments for credit and non-credit courses.
Coordinate with the Student Services Manager regarding outside organizations or activities that require room use.
Enter credit and non-credit course information into the schedule, including prerequisites, corequisites, requirements, fees, and room assignments.
Enter Course Reference Numbers (CRNs) and course numbers to link lecturer and lab codes in the system for telephone and late registration.
Update schedule modifications submitted on Schedule Revision Forms (SRFs).
Process Special Registration Request forms for Deans and the Vice President of Instruction.
Prepare computer-entry information, including reporting year, semester, number of weeks, census dates, and withdrawal dates.
Perform other duties as assigned.