Coordinator, Proposals

AECON • Charlotte, NC

2d

About The Position

Aecon is hiring a Proposal Coordinator to manage and coordinate the creation, development, and submission of proposals, including RFPs, RFIs, and RFQs, to prospective clients. The Coordinator serves as a central point of contact, ensuring proposal elements are completed on time, meet quality standards, and comply with requirements. The role works closely with a Project Manager and teams across Business Development, Estimating, Finance, Engineering, Legal, Contracts, Quality, CM/PM, and Procurement. The position can be performed remotely or from Aecon's Charlotte, NC office.

Requirements

• Exceptional writing, editing, and proofreading skills, with attention to detail, grammar, and persuasive communication.
• Strong organizational, time-management, and project-management skills, including the ability to handle multiple tasks and tight deadlines.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills and the ability to collaborate with diverse teams, subject matter experts, and senior leadership.
• Thorough understanding of proposal development and RFP and RFI requirements.

Nice To Haves

• Bachelor's degree in business, marketing, communications, English, or a related field; a bachelor's degree in engineering or another science is also acceptable.
• Experience with graphic design software such as Adobe Creative Suite.
• Knowledge of commercial nuclear and/or federal nuclear projects and contracts, including relevant regulations such as FAR/DFARS.

Responsibilities

• Work with the Project Manager to create and manage proposal schedules, track deadlines for drafting, editing, reviews, and approvals, and ensure deliverables are submitted on time.
• Coordinate with internal departments to gather information and ensure proposal content is consistent, meets client needs, and aligns with company objectives.
• Develop and organize proposal content, including drafting sections, editing contributions, verifying information, and maintaining a library of standard proposal content such as boilerplate text, project descriptions, and resumes.
• Review and edit proposals for accuracy, completeness, and grammar, and ensure formatting and graphics meet company standards and RFP or RFI requirements.
• Facilitate kick-off and debrief meetings, communicate project progress, provide feedback, and coordinate post-submission follow-up, including responding to client information requests.
• Manage proposal printing and production, track proposal project status, and maintain related databases and files.

Benefits

• Services and benefits to support employees' and their families' mental, emotional, and physical well-being.
• Aecon University, tuition reimbursement, and Leadership Programs.
• Work environments focused on mutual respect, teamwork, collaboration, and new ideas.

What This Job Offers

• Job Type: Full-time