Proposals Coordinator - GPO

QPS • Newark, DE

8d • Remote

About The Position

QPS is seeking an experienced Proposals Coordinator to support Lab Services proposals and budgets from initial request through award. The role works with Technical Operations, Business Development, Finance, and the Global Proposal Office (GPO) to keep proposals accurate, organized, consistent with QPS standards, and delivered on time. It also supports coordination of team workloads and priorities, mentoring colleagues, and improving proposal quality and efficiency. The position has no direct reports and is 100% home-office based.

Requirements

• Relevant education and extensive experience in proposals, sales, customer service, or project management within CROs, clinical research, or regulated laboratory environments; 10+ years preferred.
• Strong knowledge of proposal processes from request through award, with experience coordinating complex proposals across teams and locations.
• Clear communication, strong organizational skills, attention to detail, and a practical approach to solving problems.
• Ability to manage competing priorities, mentor colleagues, and gain cooperation across departments.
• Proficiency with Microsoft Office and comfort working with proposal, customer relationship, and purchasing systems.

Nice To Haves

• An advanced degree in Science, Business, or a related field is preferred.
• 10+ years of relevant experience is preferred.

Responsibilities

• Support Proposal Office management in coordinating daily activities, team workloads, and priorities to meet deadlines and client requirements.
• Oversee proposal and budget review, finalization, and delivery, ensuring consistency with QPS standards, procedures, and templates.
• Work with clients and internal teams to resolve questions, address issues, and keep proposals moving, involving management when needed.
• Maintain Salesforce and other shared repositories for proposals and purchase orders, ensuring records are accurate and current.
• Support purchase order receipt and acknowledgment through Ariba or Coupa, award tracking, and handoffs to Finance.
• Help Business Development colleagues navigate proposal processes and related systems.
• Serve as a resource for colleagues, share guidance, and assist management with tracking team performance and improving proposal quality, efficiency, and turnaround times.
• Mentor colleagues and coordinate team workloads; the role has no direct reports.

Benefits

• Opportunities for learning, professional development, and career growth.
• Performance-linked bonuses and merit increases.
• Company-matched 401(k).
• Company-sponsored Life/AD&D insurance.
• Short- and long-term disability coverage.
• Meaningful work supporting drug development in a collaborative global organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed