Bid Proposals Coordinator

Bally’S Intralot Sa•Duluth, GA

8d•Hybrid

About The Position

Bally's Intralot supplies integrated gaming and transaction processing systems, game content, and services to state-licensed gaming organizations. The Bids & Proposals Coordinator supports the development and submission of proposals responding to State and Government Requests for Proposals (RFPs). The role manages administrative and coordination aspects of proposal development, including analyzing RFPs, gathering information, coordinating cross-functional teams, checking compliance with client requirements, and producing polished proposal documents on time. The coordinator works closely with Proposal Managers, Marketing, and Business Development, and may collaborate with senior leaders, including C-suite executives, on bid strategy and proposal content. This hybrid position is in the office three days per week. The role is presented as an entry-level career opportunity, with a potential path to Proposal Manager and opportunities to develop into other areas.

Requirements

Bachelor’s degree in business, integrated marketing, marketing administration, or a related field.
Ability to manage multiple proposals simultaneously and meet deadlines.
Effective communication with internal teams and external clients.
Ability to understand complex RFPs and identify key client requirements.
Strong skills in Microsoft 365, including Word, Excel, and PowerPoint, and RFP management tools.
Comfort using AI tools for research, drafting, content organization, and quality checks, with sound judgment to review AI output for accuracy.
Solid leadership, time-management, and critical-thinking skills.
Self-starter who is team-oriented and able to work with different personalities and professional styles.
Meticulous attention to document accuracy and consistency.
Must possess valid documentation establishing identity and U.S. employment eligibility.
Must submit to and be able to pass a thorough pre-employment background check required by the State Lottery and Intralot, Inc.
Must complete a pre-employment drug screening.

Nice To Haves

Recent graduates are encouraged to apply.
Candidates with a focus in business, marketing, and administration are sought.

Responsibilities

Review RFPs to understand client needs, project requirements, and evaluation criteria.
Track amendments and clarifications and ensure the final proposal incorporates required information.
Support the Business Development team in a high-volume proposal environment by project-managing responses and prioritizing strategic cases.
Support preparation and completion of proposal-related forms, representations, certifications, and bonds.
Ensure proposals comply with submission instructions, are accurate and free of grammar, spelling, and typographical errors, meet page-count requirements, and are completed on time.
Perform and lead word-processing and desktop-production tasks using Microsoft Word, Excel, and PowerPoint.
Maintain standardized proposal templates and consistency across submissions.
Prepare final electronic and hard-copy proposal documents for submission by deadlines.
Monitor proposal status and update internal databases.
Maintain a repository of past project information and client testimonials for proposal use.
Maintain bid responses in the database to keep content accurate and up to date.
Coordinate and support meetings, schedule activities, and complete reviews and other tasks at the direction of the Proposal Manager and/or VP, Business Development.
Develop presentation decks containing compliance elements, timelines, assignment matrices, and debrief slides.
Support vendor registrations, prequalification questionnaires, and similar client and prospect requests.
Maintain access credentials for clients’ vendor systems and file registration documents for future reference.
Help maintain master project resumes by working with subject-matter experts to gather details and updates.