Estimating Bid Coordinator

Structure Resources • Austell, GA

4d

About The Position

Structure Resources is seeking an Estimating Bid Coordinator for a direct-hire opportunity with a growing, nationally recognized electrical contractor. The contractor delivers complex electrical projects across commercial, institutional, and industrial sectors, providing design, build, and maintenance services. The role supports the estimating team by coordinating bid invitations, organizing project documentation, tracking vendor pricing, and ensuring accurate, timely bid submissions. It offers an opportunity to contribute to commercial and industrial projects and grow within the estimating department. The position is located in Austell, Georgia. Candidates must be authorized to work in the United States without current or future employer sponsorship.

Requirements

• 1–3+ years of experience in administrative support, estimating coordination, inside sales, project coordination, or construction.
• High school diploma or equivalent.
• Strong organizational skills and ability to manage multiple bids and deadlines simultaneously.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Excellent attention to detail, communication, and follow-through.
• Ability to coordinate effectively with vendors, subcontractors, customers, and internal teams.
• Willingness to learn electrical products, construction drawings, specifications, and estimating processes.
• Candidates must be authorized to work in the United States without current or future employer sponsorship.

Nice To Haves

• Electrical experience preferred.
• Associate's degree or coursework in business, construction management, or a related field preferred.
• Experience with Bluebeam, HeavyBid, or document management software.
• Familiarity with electrical drawings, one-line diagrams, or electrical contracting/distribution.

Responsibilities

• Receive, review, and organize bid invitations, RFPs, RFQs, drawings, specifications, and addenda.
• Maintain bid tracking logs, calendars, project folders, and document control systems.
• Request, track, and follow up on pricing from vendors, manufacturers, suppliers, and subcontractors.
• Prepare and assemble bid packages, proposals, prequalification documents, and online submissions.
• Monitor bid deadlines, distribute addenda, and ensure timely, accurate submissions.
• Maintain accurate records of bids, quotes, communications, and project outcomes.
• Support estimators and project teams with administrative coordination, data entry, and post-award turnover.
• Communicate with customers, general contractors, vendors, and internal teams regarding bid status and documentation.
• Assist with basic quantity takeoffs, drawing reviews, and pricing entries as needed.
• Help improve estimating workflows, document organization, and overall bid coordination efficiency.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED