Bid Coordinator

National Food Group•Novi, MI

About The Position

National Food Group is seeking a detail-oriented Bid Coordinator to support its Corrections sales team and manage federal, state, and county bid opportunities and large contracts from start to finish. The role involves tracking opportunities in the CRM, following orders generated by awarded bids, coordinating with Purchasing and Sales to obtain vendor and supplier pricing, and reviewing bid requirements to recommend products to Sales Team Representatives. The Bid Coordinator prepares and submits bids according to each bid’s specific requirements, reviews contracts and bid documents for compliance, researches bids and customers, and organizes bid documentation. The role also documents each step of the process to keep the team aligned on responsibilities and deadlines. The coordinator will develop knowledge of the food and shipping industries and learn the terminology used by Logistics and Purchasing. This position is based in a temperature-controlled office environment and supports a fast-paced sales office where accuracy and attention to detail are important.

Requirements

Exceptional writing skills.
Proficiency in Microsoft Office, including Word, Excel, and PDF, and Outlook.
Attention to detail.
Ability to work well in a team environment.
Strong organization skills.
Interest in process-oriented work.
Competitive spirit.
Self-motivation.
Good understanding of math.
Strong sense of urgency and ability to prioritize work.
Adaptability and flexibility when work direction changes frequently.
Ability to thrive in a high-pressure environment.

Responsibilities

Manage federal, state, and county bid opportunities and large contracts from start to finish.
Track every opportunity in the CRM and follow orders generated from awarded bids.
Coordinate with Purchasing and Sales teams to obtain pricing from vendors and suppliers.
Review bid requirements and propose specific products to Sales Team Representatives.
Prepare and submit bids with all required information according to each bid’s instructions.
Review contracts and bid documents to ensure rules and regulations are followed.
Research bids and customers, and organize and review bid documents.
Document each step of the bid process to clarify responsibilities and timing for the team.
Develop knowledge of the food and shipping industries and bid specifications and requirements.
Learn and use terminology specific to Logistics and Purchasing.