Bids and Proposals Coordinator

Aventia•Hammond, LA

2d•Onsite

About The Position

The Bids and Proposals Coordinator sources procurement opportunities and leads the preparation and submission of proposals. The role coordinates cross-functional teams responding to RFPs, RFQs, and RFIs, managing proposal development to deliver compelling, compliant, well-written submissions on time. It involves researching, writing, and producing a high volume of client-facing documentation supporting the company’s services. The Coordinator works with internal stakeholders—including Principals, Administration, Project Managers, Business Development, science leads, and subject matter experts—and is expected to communicate and collaborate effectively while working independently and with others. The successful candidate is a self-starter who can multitask, work under pressure, follow through, lead by example, and keep the team informed of changes.

Requirements

Bachelor's degree or equivalent relevant experience.
At least 2 years of experience coordinating responses to private and government entities of all levels and sizes.
Ability to work across organizations with effective communication, leadership, and project management skills.
Proven attention to detail.
Excellent writing, grammar, and spelling ability.
Excellent presentation and written and oral communication skills.
Ability to work in a deadline-conscious, results-driven environment.

Responsibilities

Act as the central point of contact for assigned proposals and statements of qualifications, and lead and guide the Bids and Proposals team.
Analyze RFQs, RFPs, and RFIs to develop proposal outlines and development plans.
Direct proposal kickoff and debrief meetings; prepare detailed proposal plans, schedules, outlines, and compliance matrices for all phases of development.
Develop winning themes, value propositions, strengths, risk reducers, and differentiated solutions for proposal outlines.
Work with stakeholders to formulate proposal strategies and themes, taking into account strategic relationships and competitor intelligence, and ensure the message is articulated throughout proposals.
Facilitate multidisciplinary groups in brainstorming and developing solutions to key proposal elements, providing tactical advice and guidance to drive strategies and solutions.
Solicit management reviews and approvals during proposal development.
Monitor proposal content for compliance with solicitation requirements, evaluation criteria, and technical requirements.
Monitor relevant competitive procurement opportunities, manage the bid opportunities pipeline, and circulate opportunities to appropriate stakeholders.
Lead or support development and submission of bid responses with the Bids team, internal experts, and contractors as required.
Research and gather corporate information, professional services information, and other standard materials.
Maintain, augment, and improve the library of reusable components, templates, and processes to reduce response time and improve future bid quality.
Write persuasively, including executive summaries and other deliverables such as past performance, technical and management, and security volumes, resumes, and meeting action items.
Provide writing guidance to authors, volume leads, and capture coordinators to ensure proposals are clear and concise.
Improve the organization, flow, readability, completeness, and clarity of engineering- and science-intensive proposals.
Debrief teams after proposal submission, interview team members about successful or unsuccessful strategies and tactics, facilitate retrospective assessments, and refine future proposal strategies, processes, templates, and training.