Coordinator, Proposals

Aecon • Charlotte, NC

1d

About The Position

Aecon is hiring a Proposal Coordinator to manage and coordinate the creation, development, and submission of proposals, including RFPs, RFIs, and RFQs. The coordinator serves as a central point of contact, ensuring proposal elements are completed on time, meet quality standards, and comply with client requirements. The position can be performed remotely or from Aecon’s Charlotte, NC office.

The role works closely with a Project Manager and teams across Business Development, Estimating, Finance, Engineering, Legal, Contracts, Quality, CM/PM, and Procurement. It involves planning proposal schedules, coordinating information and content, reviewing and organizing proposal materials, facilitating team communication, and handling administrative and follow-up activities. Aecon describes a culture centered on safety, integrity, accountability, inclusion, collaboration, responsible project delivery, and employee development.

Requirements

• Exceptional writing, editing, and proofreading skills, with attention to detail, grammar, and persuasive communication.
• Strong organizational, time-management, and project-management skills, including the ability to handle multiple tasks and tight deadlines.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills and ability to collaborate with diverse teams, subject matter experts, and senior leadership.
• Thorough understanding of the proposal development process and RFP and RFI requirements.

Nice To Haves

• A bachelor's degree in business, marketing, communications, English, or a related field is preferred; a bachelor's degree in Engineering or another science is also acceptable.
• Experience with graphic design software such as Adobe Creative Suite.
• Knowledge of commercial nuclear or federal nuclear projects and contracts, and of regulations such as FAR/DFARS in the Aerospace & Defense industry.

Responsibilities

• Work with the Project Manager to create and manage proposal schedules, including deadlines for drafting, editing, reviews, and approvals, and ensure deliverables are submitted on time.
• Coordinate with Business Development, Estimating, Finance, Engineering, Legal, Contracts, Quality, CM/PM, and Procurement to gather information and align content with client needs and company objectives.
• Develop and organize proposal content, draft sections, edit team contributions, verify information, and maintain a library of standard proposal content such as boilerplate text, project descriptions, and resumes.
• Review and edit proposal materials for accuracy, completeness, grammar, consistent formatting and graphics, and compliance with RFP or RFI requirements and company standards.
• Facilitate kick-off and debrief meetings, communicate project progress, provide feedback, and coordinate follow-up activities after submission, including responses to client information requests.
• Manage printing and production of proposal materials, track proposal project status, and maintain related databases and files.

Benefits

• Services and benefits to support employees’ and families’ mental, emotional, and physical well-being.
• Career development through Aecon University and Leadership Programs.
• Tuition reimbursement.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed