Coordinator, Professional Development - Training

Davis Polk & Wardwell LLP • New York, NY

1d • $70,000 - $80,000

About The Position

The Coordinator, Professional Development - Training provides organizational, operational, and logistical support for the Professional Development Training team and the firm’s global attorney training initiatives. The role is suited to an organized, intellectually curious professional who takes pride in attention to detail and is interested in training and development. The position supports training programs, meetings, events, record-keeping, and the firm’s training intranet, working with attorneys and business services professionals.

Requirements

• Bachelor’s degree required.
• Client-service orientation, responsiveness, and independent problem-solving skills.
• Strong organizational and project management skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong judgment, discretion, and follow-through.
• Strong attention to detail and ability to proofread for typographical, spelling, grammatical, and formatting errors.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, InterAction, Zoom, Adobe Acrobat, and other business applications as needed.
• Ability to collaborate with lawyers and business services professionals while maintaining a positive, team-oriented approach.
• Ability to maintain professional composure in high-pressure situations and a fast-paced, multi-authority environment.
• Ability to maintain the confidentiality of firm and client information.
• Availability during standard office hours and ability to respond to email promptly outside standard office hours and on weekends.

Nice To Haves

• One or more years of relevant administrative or professional services experience preferred.
• Familiarity with iManage or a learning management system is a plus.

Responsibilities

• Assist with planning, logistical coordination, and execution of firmwide training initiatives, including coordination with firm departments and attorneys, scheduling, conference room reservations and management, catering, audiovisual needs, invitations, and RSVP tracking.
• Schedule ad hoc and routine meetings, including Training Committee meetings and preparation sessions; manage calendars, create Zoom meetings or book conference rooms, and organize related logistics.
• Maintain files, document management, and records for the Training & CLE team, including updating and analyzing attendance trackers.
• Maintain the firm’s training intranet pages by updating content, uploading new materials, and removing outdated materials; may support a more substantive e-learning initiative.
• Assist with periodic training needs assessments, including logistical support for focus groups and surveys.
• Support major training programs, including milestone training conferences for first- through fifth-year associates, the Senior Associate Leadership Academy, New Counsel Orientation, and the Counsel Conference.
• Coordinate logistics for events, receptions, and social gatherings in partnership with the Events team.
• Prepare conference and event materials, including name badges, place cards, table tents, attendee lists, signage, and Uber codes.
• Draft and send standard reminder emails to presenters, confirming logistical details and other information.
• Attend off-site events as needed to provide support.
• Respond promptly to email outside standard office hours and on weekends when needed.

Benefits

• Competitive salary
• Comprehensive benefits package

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level