Coordinator Office Management

PSI CRO • King of Prussia, PA

19d

About The Position

The Coordinator Office Management supports the day-to-day operation of the office through office administration, facilities coordination, meeting and travel support, and assistance to the Office/Country Manager and other departments. The role also supports visitor access and office health and safety initiatives. The position is with PSI, a global company working in medical science and clinical research.

Requirements

• College or university degree, or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.
• Three years of administrative experience.
• Strong communication and organizational skills.
• Ability to multitask.
• Problem-solving skills and the ability to take initiative and act proactively.
• Applicants must not require a work visa for employment or continued employment now or at any time in the future.

Nice To Haves

• Prior experience in an international company.
• Prior experience with facility management.

Responsibilities

• Purchase and maintain inventory of office supplies.
• Provide basic maintenance of office equipment.
• Handle incoming and outgoing mail and shipments.
• Organize office meetings and events, and maintain the meeting room calendar.
• Assist with business travel arrangements, including bookings, documentation, and expense processing.
• Receive and route incoming calls, visitors, couriers, and correspondence.
• Liaise with facility management vendors.
• Provide administrative support to the Office/Country Manager and other departments as instructed by the Country Manager.
• Support signature flow for non-operational documents.
• Manage visitor access according to PSI policies.
• Assist with office health and safety initiatives.

Benefits

• Support from a knowledgeable and professional team.
• Opportunity to develop a variety of skills while progressing with the company and contributing to challenging projects.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree