Coordinator Office Management

PSI CRO•King of Prussia, PA

19d

About The Position

The Coordinator Office Management supports the effective day-to-day running of the office through office administration, facilities coordination, visitor management, travel support, and administrative assistance to the Office/Country Manager and other departments. The role also assists with office health and safety initiatives and supports document signature processes.

Requirements

College or university degree, or an equivalent combination of education, training, and experience demonstrating the required knowledge, skills, and abilities.
At least 3 years of administrative experience.
Strong communication and organizational skills.
Ability to multitask.
Problem-solving skills and the ability to take initiative and act proactively.

Nice To Haves

Prior experience in an international company.
Prior experience with facility management.

Responsibilities

Purchase and maintain inventory of office supplies.
Provide basic maintenance of office equipment.
Handle incoming and outgoing mail and shipments.
Organize office meetings and events and maintain the meeting-room calendar.
Assist with business travel arrangements, including bookings, documentation, and expense processing.
Receive and route incoming calls, visitors, couriers, and correspondence.
Liaise with facility management vendors.
Provide administrative support to the Office/Country Manager and other departments as instructed by the Country Manager.
Support signature flow for non-operational documents.
Manage visitor access according to PSI policies.
Assist with office health and safety initiatives.