Coordinator, International Programs

Utah World Trade Center Corporation•Salt Lake City, UT

16h

About The Position

World Trade Center Utah (WTC Utah) is seeking an International Programs Coordinator to support the planning, coordination, and execution of international business trips, trade missions, trade shows, and other programs connecting Utah businesses with global opportunities. The role focuses particularly on organizing business trips that help Utah companies explore new markets, establish international relationships, and identify opportunities for growth. The Coordinator supports all phases of program delivery, including business recruitment, agenda development, travel logistics, in-market execution, and post-trip follow-up. The Coordinator reports to the Senior Director for International Programs (or designated supervisor) and works with internal teams, Utah businesses, and international partners. The position supports approximately 3–4 international business trips, 1–2 governor-led trade missions, and 5–7 international trade shows annually. Responsibilities also include maintaining program timelines, budgets, records, and planning resources; preparing program materials; coordinating with WTC Utah’s international network; tracking program outcomes; and supporting inbound delegations and other organizational activities. The role requires occasional domestic and international travel, including potential advance planning trips, trade missions, business trips, and trade shows. Flexibility to support programs and events outside standard business hours is expected.

Requirements

Bachelor’s degree required.
Strong organizational and project management skills, including the ability to coordinate multiple programs, timelines, and stakeholders simultaneously.
Excellent written and verbal communication skills, including professional communication with business executives, government officials, and international partners.
Demonstrated ability to manage detailed logistics, coordinate schedules, and anticipate challenges in complex programs or events.
Strong interpersonal skills and ability to build productive working relationships with internal teams, participating businesses, and external partners.
Ability to work independently, take initiative, solve problems, and adapt to changing priorities in a fast-paced environment.
Strong attention to detail, follow-through, and accountability, particularly when managing travel arrangements, participant communications, and program deliverables.
Ability to coordinate international business meetings, prepare professional itineraries, and manage multiple participants and schedules.
Proficiency with Microsoft Office, including Word, Excel, PowerPoint (the supplied description ends after “Power”).

Responsibilities

Support planning, coordination, and execution of international business trips, governor-led trade missions, trade shows, and other international programs.
Coordinate industry- or sector-focused international business trips, including agendas, recruitment of participating Utah businesses, travel logistics, expenditures, and program execution.
Work with participating companies to understand their international business objectives and identify relevant meetings, market opportunities, and business connections.
Collaborate with international partners, government representatives, industry associations, and in-market contacts to develop business programming such as company visits, B2B meetings, site visits, networking events, and market briefings.
Coordinate participant communications, registration, travel arrangements, itineraries, meeting schedules, and pre-departure materials.
Provide logistical and program support in-market during business trips, including schedule management, local partner coordination, troubleshooting, and participant support.
Assist with post-trip follow-up, document business connections, track outcomes and next steps in Salesforce, and support continued engagement between Utah businesses and international contacts.
Support end-to-end planning and execution of governor-led trade missions, including agenda development, business recruitment, logistics, budget tracking, and sponsorship identification.
Coordinate with state government officials, international partners, participating businesses, and internal teams on high-level meetings, business programming, and delegation activities.
Participate in advance planning trips as needed to coordinate in-market arrangements and meeting logistics.
Provide on-the-ground support during trade missions, including delegation logistics, scheduling, participant communications, and real-time coordination.
Support identification, planning, and coordination of international trade shows.
Coordinate trade show exhibitor registration, booth arrangements, marketing materials, shipping, travel logistics, and other participation requirements.
Recruit and support participating Utah businesses at trade shows, helping them understand requirements, prepare, and identify prospective international customers and partners.
Track trade show participation, business connections, and follow-up opportunities to help measure outcomes.
Maintain project timelines, task lists, budgets, planning templates, and other program management resources.
Prepare program materials, including itineraries, participant guides, executive briefings, meeting agendas, market information, and pre-departure communications.
Coordinate with WTC Utah’s international network and build working relationships with foreign government officials, trade organizations, industry associations, business leaders, and other partners.
Collaborate with Global Business Services, Marketing and Partnerships, and Finance and Administration on business recruitment, program promotion, financial tracking, and participant support.
Maintain accurate program and participant records in Salesforce, including company information, business connections, participation, and follow-up activities.
Assist with post-program reporting, participant feedback, and business outcome tracking to support continuous improvement and demonstrate program impact.
Support programming and logistics for inbound trade missions, visiting business delegations, and other international engagements as needed.
Provide on-site or virtual support during international events, executive-led delegations, and other organizational activities.
Identify opportunities to improve program planning processes, participant communications, and coordination across WTC Utah’s international programs.
Provide support in other areas of the organization as needed.
Travel domestically and internationally as required for programs and events, and support activities outside standard business hours when needed.