Coordinator II (FT) - Psychiatry Clinic
About The Position
The Coordinator II provides daily administrative support for the operation of the Psychiatry Clinic division. The role advises faculty and staff on established policies and procedures, plans and coordinates division meetings, and is accountable to the Senior Administrator for ensuring departmental and organizational policies, processes, and procedures are followed. The position manages office operations and secretarial support, prepares reports, maintains budget records, coordinates payroll transmission and divisional events, and supports manuscript, grant, presentation, and call-schedule preparation. Duties may vary by department or unit, and other duties may be assigned as required.
Requirements
- Two years of college; experience may be substituted for education on a year-for-year basis.
- Must be able to perform the professional, clinical, or technical competencies of the assigned unit or department.
Nice To Haves
- Bachelor’s degree.
- Two or more years of supervisory experience.
- Two or more years of administrative experience, including one year with a health care organization.
Responsibilities
- Manage the daily operation of the office.
- Supervise and monitor the division or section’s secretarial effort to ensure adequate assistance for faculty, including evaluating support personnel.
- Gather data and prepare divisional reports.
- Execute biweekly payroll transmission for the division or section.
- Maintain divisional budgetary records.
- Plan, schedule, and supervise arrangements for divisional meetings, conferences, seminars, site visits, and other functions.
- Proofread and edit documents generated by the Section Chief or Program Director, and coordinate submission of abstracts, manuscripts, and grant proposals or applications to appropriate agencies.
- Prepare slide and poster presentations.
- Prepare and publish the monthly call schedule for the section and weekly call schedule for the Section Chief or Program Director.
- Evaluate office-supply needs, purchase supplies cost-effectively, and maintain books for office expenses.
- Perform the professional, clinical, or technical competencies of the assigned unit or department.
- Ensure departmental and organizational policies, processes, and procedures are followed.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
