Coordinator, Finance and Annual Gala

BCIU • New York, NY

3d • Onsite

About The Position

The Business Council for International Understanding (BCIU) is a nonprofit organization of experts, educators, and advisors working to expand international trade and commerce for businesses and governments around the world. BCIU is deeply connected and trusted by 150 member companies, including many global multinationals, and maintains an unparalleled network of government relationships in every corner of the world. For seventy years, BCIU has believed in progress and shaping the future by addressing some of the most complex global challenges, from global health to cybersecurity to agricultural sustainability. Through bespoke, transformative services, BCIU provides ways for its partners to deepen economic cooperation and enhance global growth across markets. BCIU promotes international understanding and expands global trade and commerce through a combination of dialogue and action. We organize meetings, panel discussions and off -the -record briefings between business executives and senior government officials, heads of state, chiefs of government, cabinet ministers, senior officials of multilateral and international organizations, and subject matter experts. We drive impact by understanding the priorities of the governments and businesses that we work with, and tailor our initiatives to address and overcome global challenges as well as fulfill ambitious objectives. The Coordinator, Finance and Gala will work as an integral member of the Finance team, based at BCIU's New York headquarters, to provide critical accounting, administrative operations support, and event management responsibilities, with a particular focus on the successful planning and execution of BCIU's Annual Dwight D. Eisenhower Global Awards Gala, which honors and celebrates global leadership and is responsible for over 20% of the entire organization's annual budget. This full -time position offers an opportunity to engage in the financial and operational backbone of the organization at the intersection of international business and diplomacy. The Coordinator will report to the Director, Finance and Information Technology.

Requirements

• Bachelor's degree in accounting, finance or related field.
• Expertise in QuickBooks Online, Microsoft Office, CRM systems, and high ease with new software.
• Knowledge of bookkeeping and accounting best practices, laws, standards, and state/national regulations and Generally Accepted Accounting Principles (GAAP) and New York State not for profit regulations.
• Strong aptitude for numbers, spreadsheets, and financial reports.
• High attention to detail, outstanding organizational skills, and the ability to manage multiple priorities and meet deadlines while monitoring and documenting progress.
• Exceptional integrity and discretion in handling sensitive and confidential financial information.
• Ability to create and foster strong working relationships with colleagues and external partners.
• Active and enthusiastic team -based mentality, high energy, quick learning skills, self -motivated, and individually resourceful.
• Ability to work with high level officials and representatives and c -suite executives of Fortune 500 companies.
• Excellent written and oral communication skills with a strong customer service orientation.
• Market and web/database research and analytical capabilities on a variety of areas (countries, regions, global organizations, sectors).
• Ability to work in the United States.

Nice To Haves

• Prior experience with project management, planning and execution of large -scale galas or fundraising events.
• Graphic design or marketing collateral proofing skills.
• Ability to improve processes to handle a heavy workload.
• Passion for international affairs, and a belief in BCIU's mission to facilitate positive change.

Responsibilities

• Ensure accurate and timely database entry of financial information.
• Support Accounts Receivable by generating and issuing invoices, processing payments, and assisting in collections.
• Manage Accounts Payable by recording vendor bills and monitoring payment schedules.
• Verify and record employees' expense reports and petty cash transactions.
• Maintain and organize electronic files of all accounting -related documents.
• Serve as the primary liaison between staff with the Finance team to ensure workflow efficiency and deadline adherence.
• Work closely with the gala project team to achieve the organization's objectives for the Annual Eisenhower Award Gala.
• Coordinate between business units, working group and external consultants to support successful Gala implementation.
• Conduct research on confirmed and potential honorees, to support participant and purchaser prospecting.
• Manage the accuracy and timeliness of Gala -related database entries.
• Assist with the development and execution of Gala promotion plans.
• Support sales outreach efforts and follow -up communications.
• Coordinate invitations, follow -up communication, and participation tracking of government officials.
• Contribute to the creation and proofing of all gala -related collateral.
• Support site visits, logistics, and execution for on -site, virtual, or hybrid gala events.
• Assist with all event close -out procedures and post -event follow -up.
• Provide technical support to staff in the absence of the Director, Finance and Information Technology.
• Support guest relations at the New York office.
• Manage office supply storage, inventory, and replenishment needs in the New York and DC offices.
• Ensure the upkeep and organization of common areas and shared spaces.
• Assist team members with administrative support during high -volume periods to ensure smooth and efficient execution.
• Perform additional duties, as assigned, to support the overall success of the organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level