Finance and Admin Coordinator
About The Position
Black Ink Presents is seeking a highly motivated, high-energy Finance & Admin Coordinator to help support a fast-growing team. This position reports directly to the CFO and is hybrid in-office/remote. Black Ink Presents is a live entertainment company specializing in creative direction, design, and production management solutions for concerts, tours, special events, and immersive experiences. Black Ink has mastered the art of producing “live-to-film” experiences in which a full orchestra performs a film score live, synced with a screening of the film or other media. Live-to-film highlights include: Disney’s Beauty and the Beast , Disney’s The Little Mermaid , The Nightmare Before Christmas featuring original vocal cast, Rocketman with Elton John, La La Land , Whiplash , Labyrinth , Hook , The Evil Dead , Joe Hisaishi Symphonic Concert , The Goonies , and Ghostbusters .
Requirements
- Proven experience as a finance or administrative assistant, ideally in the live entertainment industry
- Knowledge of office management systems and procedures
- Positive attitude and ability to interact comfortably and effectively with other team members at all levels including senior management as well as external partners and clients
- Ability to maintain highly confidential information
- Ability to work independently and with minimal supervision
- Ability to keep calm under pressure, while prioritizing effectively and following through on all assignments
- Demonstrated organizational and interpersonal skills
- Astute attention to detail
- Excellent written and verbal communication skills
- Self-motivated, proactive, and resourceful
- Problem-solving and critical thinking skills
- Ability to work on multiple projects and produce high-quality work under tight schedules
- Passion for and knowledge of live events
- Willingness to work flexible hours
- Proficiency in MacOS
- Proficiency in Microsoft Office (Excel in particular), OneDrive, Box
- Additional software skills a plus (Quickbooks Online, Adobe Creative Suite, Premiere, etc.)
Nice To Haves
- Bachelor’s Degree preferred
Responsibilities
- Entering bills
- Light bookkeeping duties
- Finance data entry
- Manage calendars, day-to-day scheduling, and other logistics for Black Ink executives
- Act as initial point of contact for new outreach/communications
- Create and edit documents, reports, pitch decks, and presentations
- Generate meeting agendas and maintain detailed meeting minutes/notes
- Draft contracts, SOWs, and other agreements, with guidance from CFO & COO
- Organize and manage digital filing systems
- Assist clients with basic needs, general customer service
- Basic project management
- Data entry
- Conduct research; compile and summarize information
- Coordinate/book travel/accommodations for Black Ink staff
- Other duties as assigned
Benefits
- medical, dental, vision, life & disability coverage
- 401K + employer matching
- company-paid identity theft protection and resources for pets
- mental health and meditation resources
- industry-leading fertility coverage
- fully paid leave for childbirth or bonding
- fully paid leave for caregivers
- programs for loved ones with developmental disabilities and neurodiversity
- subsidized back-up child and elder care
- reimbursement for adoption, surrogacy, tuition, and student loans
- Time off for a winter recess
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
