Admin Coordinator

Carefree Living•Silver Bay, MN

1d•Onsite

About The Position

Carefree Living, our established assisted living community in Silver Bay, MN, is seeking a Full-Time Administrative Coordinator to join our team. Hours are Monday – Friday, 8:00 AM – 4:30 PM. At Carefree Living, we strive to set the standard for resident-centered care in Minnesota by continuously improving our operations and elevating every aspect of the resident experience through genuine compassion, clinical excellence, and an unwavering commitment to quality and community. If you value teamwork, professionalism, and making a positive impact, we'd love to meet you. As the Administrative Coordinator, you will be the first point of contact for staff, residents, families, and visitors. This role is key to keeping our community running smoothly and creating a warm, welcoming environment.

Requirements

Reliability, professionalism, and a passion for working with seniors
Minimum of 2 years administrative experience (healthcare setting preferred)
Post-high school education required; advanced degree preferred
Strong computer proficiency with Microsoft Office
Ability to meet physical requirements of the role
Must successfully complete a DHS and criminal background study

Responsibilities

Greet and assist visitors, answer phone calls, and manage general inquiries
Schedule and conduct tours for prospective residents and families
Assist leadership with staffing needs, scheduling, and payroll preparation
Support recruitment and hiring by setting up new employee files and maintaining personnel records
Manage petty cash transactions and monthly reporting
Prepare deposit reports and process bank deposits
Complete reports, clerical duties, and filing accurately and on time
Utilize systems such as Residex, Isolved, and Educare to support operations
Sort, route, and send mail, packages, and correspondence
Order office supplies and promotional materials as needed