Finance and Admin Coordinator
About The Position
Black Ink Presents is seeking a highly motivated, high-energy Finance & Admin Coordinator to help support a fast-growing team. This position reports directly to the CFO and is hybrid in-office/remote. Black Ink Presents is a live entertainment company specializing in creative direction, design, and production management solutions for concerts, tours, special events, and immersive experiences. Black Ink has mastered the art of producing “live-to-film” experiences in which a full orchestra performs a film score live, synced with a screening of the film or other media. Live-to-film highlights include: Disney’s Beauty and the Beast, Disney’s The Little Mermaid, The Nightmare Before Christmas featuring original vocal cast, Rocketman with Elton John, La La Land, Whiplash, Labyrinth, Hook, The Evil Dead, Joe Hisaishi Symphonic Concert, The Goonies, and Ghostbusters.
Requirements
- Proven experience as a finance or administrative assistant, ideally in the live entertainment industry
- Knowledge of office management systems and procedures
- Positive attitude and ability to interact comfortably and effectively with other team members at all levels including senior management as well as external partners and clients
- Ability to maintain highly confidential information
- Ability to work independently and with minimal supervision
- Ability to keep calm under pressure, while prioritizing effectively and following through on all assignments
- Demonstrated organizational and interpersonal skills
- Astute attention to detail
- Excellent written and verbal communication skills
- Self-motivated, proactive, and resourceful
- Problem-solving and critical thinking skills
- Ability to work on multiple projects and produce high-quality work under tight schedules
- Passion for and knowledge of live events
- Willingness to work flexible hours
- Proficiency in MacOS
- Proficiency in Microsoft Office (Excel in particular), OneDrive, Box
Nice To Haves
- Additional software skills a plus (Quickbooks Online, Adobe Creative Suite, Premiere, etc.)
- Bachelor’s Degree preferred
Responsibilities
- Entering bills
- Light bookkeeping duties
- Finance data entry
- Manage calendars, day-to-day scheduling, and other logistics for Black Ink executives
- Act as initial point of contact for new outreach/communications
- Create and edit documents, reports, pitch decks, and presentations
- Generate meeting agendas and maintain detailed meeting minutes/notes
- Draft contracts, SOWs, and other agreements, with guidance from CFO & COO
- Organize and manage digital filing systems
- Assist clients with basic needs, general customer service
- Basic project management
- Data entry
- Conduct research; compile and summarize information
- Coordinate/book travel/accommodations for Black Ink staff
- Other duties as assigned
Benefits
- medical, dental, vision, life & disability coverage
- 401K + employer matching
- company-paid identity theft protection and resources for pets
- mental health and meditation resources
- industry-leading fertility coverage
- fully paid leave for childbirth or bonding
- fully paid leave for caregivers
- programs for loved ones with developmental disabilities and neurodiversity
- subsidized back-up child and elder care
- reimbursement for adoption, surrogacy, tuition, and student loans
- Investment in your professional growth and development
- Time off for a winter recess
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
