Finance and Accounts Coordinator

Swift Public Adjusters • Omaha, NE

2d • Hybrid

About The Position

Swift Public Adjusters is seeking an Finance and Accounts Coordinator to manage the financial operations of our growing public adjusting firm. Based in Story City, IA or Omaha, NE, this role owns end-to-end responsibility for accounts payable, accounts receivable, billing, payroll administration, and commission calculations. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced environment where accuracy and discretion are essential.

Requirements

• High school diploma or equivalent
• Ability to accurately and efficiently enter data into computer software and systems
• Proficient mathematical and arithmetic skills
• Strong verbal and written communication skills
• Proficient in Microsoft Office Suite (Excel, Word, Outlook)
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Professional discretion when handling sensitive financial information
• Proficiency in QuickBooks Online (QBO)
• 1–2 years of experience in an accounting, bookkeeping, or finance role

Nice To Haves

• Associate’s degree or coursework in accounting, bookkeeping, or a related field
• 5+ years of experience in an accounting, bookkeeping, or finance role
• Experience with HRIS or ATS platforms (Namely or similar)

Responsibilities

• Review all accounts payable and accounts receivable; maintain accurate and timely records for all transactions
• Prepare and send client invoices; ensure billing accuracy and timely delivery
• Collect payments and manage accounts receivable follow-up, including outreach on outstanding balances
• Identify and resolve billing discrepancies; escalate as appropriate
• Distribute accounting reports and financial summaries as directed
• Run and administer payroll on a timely and accurate basis using QuickBooks Online
• Calculate and process employee and contractor commissions
• Maintain payroll records and support related reporting and compliance tasks
• Process and distribute incoming mail; perform document scanning, file sorting, and records retention
• Provide telephone operator coverage as needed
• Perform other related duties as assigned

Benefits

• Comprehensive health, dental, and vision insurance
• Short-term and long-term disability coverage
• 401(k) retirement plan
• Flexible scheduling and time off
• Referral bonuses
• Professional development opportunities, including industry organization memberships and specialized training

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED