Coordinator, Film & TV – Columbia Records
About The Position
The Film & TV Sync Coordinator handles operational and clearance needs for Columbia Records’ Film & Television Sync department. The role includes data entry, synch accounting, contract tracking, maintaining financial documents, music clearance, and interfacing with artist management and partner relationships. The coordinator seeks approvals and performs clearance work for a range of projects and uses, including music-intensive television shows, film festivals, documentaries, non-profits, live streams, and live performances. The role also manages financial reports, licensing-system entries, department records, audio and asset libraries, licensing-request follow-up, release and airdate tracking, department scheduling and travel, and music searches for creative briefs as needed.
Requirements
- 1–2 years of related experience.
- Self-starter who is incredibly detail-oriented.
- Exceptional organizational, interpersonal, communication, time-management, and problem-solving skills.
- Ability to prioritize, multitask, and focus in demanding situations and a fast-paced environment.
- Ability to maintain a professional and positive attitude while working with multiple departments and external contacts.
- Ability to make sound decisions and solve a variety of problems.
- Discretion and the ability to maintain high levels of confidentiality.
Nice To Haves
- Familiarity with music licensing terms.
- Proficiency in presentation software such as PowerPoint and Canva, Adobe Photoshop, and Microsoft Office/Google Suite.
Responsibilities
- Seek approvals and perform clearance duties for music-intensive television shows, film festivals, documentaries, non-profits, live streams, and live performances.
- Manage financial reports and provide weekly updates on progress for the fiscal year.
- Enter deal terms into Sony’s proprietary licensing system, GOLD.
- Work with Release Planning to create new ISRC codes for live performances, live streams, and bespoke recordings.
- Maintain accurate records and department files, including sample and side artist splits, publishing information, artist approval contacts, and exclusivity notices.
- Maintain multiple audio and asset libraries by adding metadata, tags, and lyrics as needed.
- Follow up on pending deals and licensing requests and track launch and air dates for upcoming releases across all media.
- Arrange department scheduling and travel.
- Assist with music searches for creative briefs as needed.
Benefits
- Medical, dental, vision, life, and disability coverage.
- 401(k) with employer matching.
- Company-paid identity theft protection.
- Resources for pets, mental health, and meditation.
- Fertility coverage.
- Fully paid leave for childbirth or bonding.
- Fully paid leave for caregivers.
- Programs for loved ones with developmental disabilities and neurodiversity.
- Subsidized backup child and elder care.
- Reimbursement for adoption, surrogacy, tuition, and student loans.
- Professional growth and development opportunities.
- Time off for a winter recess.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
