Coordinator, Film & TV – Columbia Records

Sony Music Global•Los Angeles, CA

About The Position

The Film & TV Sync Coordinator handles operational and clearance needs for Columbia Records’ Film & Television Sync department. The role includes data entry, synch accounting, contract tracking, maintaining financial documents, music clearance, and coordination with artist management and partners. The coordinator seeks approvals and performs clearance work for music-intensive television shows, film festivals, documentaries, nonprofits, live streams, and live performances. The role manages financial reports and weekly fiscal-year progress updates; enters deal terms in Sony’s proprietary licensing system (GOLD); and works with Release Planning to create ISRC codes for live performances, live streams, and bespoke recordings. The position also maintains department records and files, audio and asset libraries, and metadata; follows up on pending deals and licensing requests; tracks launch and air dates; arranges department scheduling and travel; and assists with music searches for creative briefs as needed. Discretion and a high level of confidentiality are required.

Requirements

1–2 years of related experience.
Self-starter who is incredibly detail oriented.
Exceptional organizational, interpersonal, communication, time management, and problem-solving skills.
Ability to prioritize, multitask, and focus in demanding situations and a fast-paced environment.
Ability to maintain a professional and positive attitude when working with multiple departments and external contacts.
Ability to make sound decisions and solve a variety of problems.
Use of discretion and maintenance of high levels of confidentiality.

Nice To Haves

Familiarity with music licensing terms.
Proficiency in presentation software such as PowerPoint and Canva, Adobe Photoshop, and Microsoft Office or Google Suite.

Responsibilities

Seek approvals and perform music clearance duties for music-intensive television shows, film festivals, documentaries, nonprofits, live streams, and live performances.
Manage financial reports and provide weekly updates on fiscal-year progress.
Enter deal terms into Sony’s proprietary licensing system (GOLD).
Work with Release Planning to create new ISRC codes for live performances, live streams, and bespoke recordings.
Maintain accurate department records and files, including sample and side artist splits, publishing information, artist approval contacts, and exclusivity notices.
Maintain multiple audio and asset libraries, adding metadata, tags, and lyrics as needed.
Follow up on pending deals and licensing requests.
Track launch and air dates for upcoming releases across media.
Arrange department scheduling and travel.
Assist with music searches for creative briefs as needed.
Use discretion and maintain high levels of confidentiality.

Benefits

Medical, dental, vision, life, and disability coverage.
401(k) with employer matching.
Company-paid identity theft protection.
Resources for pets, mental health, and meditation.
Industry-leading fertility coverage.
Fully paid leave for childbirth or bonding.
Fully paid leave for caregivers.
Programs for loved ones with developmental disabilities and neurodiversity.
Subsidized backup child and elder care.
Reimbursement for adoption, surrogacy, tuition, and student loans.
Professional growth and development opportunities.
Time off for a winter recess.
Modern office environment designed to foster productivity, creativity, and teamwork.