Coordinator Facilities

Hilton Grand Vacations • Las Vegas, NV

6d • Onsite

About The Position

As a Facilities Coordinator at Bluegreen's Club 36 Resort, you would be responsible for executing your position's responsibilities in alignment with our Spirit of Service culture and driving company success. This role ensures a safe and orderly work environment for the headquarters office building, mentors reception and mailroom personnel, and assists the Facilities Manager with various requests. The position involves handling incoming mail, coding invoices, serving as the point of contact for couriers and vendors, managing security badges and systems, ordering supplies, maintaining inventory, ensuring office equipment is in working order, and covering the receptionist duties during breaks. Additionally, the role acts as a liaison for facility repairs and maintenance, and is responsible for creating and submitting departmental purchase orders.

Requirements

• High school/GED
• Five years’ experience in the shipping/receiving/facilities department.
• Excellent written, verbal and organizational skills
• Ability to deal with multiple tasks and work independently.
• Proficient in Microsoft Office program, specifically Word and Excel.
• Strong vitality, good follow-through and excellent internal customer focus
• Ability to work in a team environment and interact with all levels of team members within the organization.
• Ability to lift a minimum of 25 pounds.
• 3 + Years of Supervisory Experience
• On Call 24/7/365

Responsibilities

• Providing general administrative support to ensure a safe and orderly work environment for the headquarters office building.
• Mentor the Receptionist, Mailroom Personnel and Cleaning Associates.
• Assist Facilities Manager with any and all requests.
• Occasionally assist Mailroom Coordinator with sorting and distribution of all incoming mail.
• Receive and code all invoices to be sent to accounts payable for payment.
• Be the point contact for all couriers and vendors.
• Create and delete all security badges for new and terminated employees.
• Trouble shoot and contact Honeywell Security Systems should any problem arise with security system.
• Order business cards and stationary for all departments.
• Review and release office supply orders for all departments.
• Maintain stock, and keep inventory of all supplies.
• Ensure that all office equipment is in proper working order, trouble shoot, and call for service as needed.
• Cover Receptionist for all daily breaks; answering phones and greeting visitors as they enter the building.
• Maintain an upbeat, positive, and motivated demeanor, especially when interacting with co-workers, HGV employees, and managers.
• Acts as the liaison to the Facilities Manager for facility repairs and general maintenance, including janitorial services.
• Build and submit all Facilities Operations departmental Purchase Orders for approval.

Benefits

• medical, dental and vision insurance
• 401K plan
• Paid Time Off (PTO) program
• extraordinary travel benefits
• Excellent health care options (medical, dental, and vision that encourage preventative care).
• Paid Time Off (PTO) that allows for adventure, rest, relaxation or recuperation.
• All new Team Members are automatically enrolled in the HGV Retirement Savings Plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED