Coordinator, Dolls and Preschool

Jakks Pacific•Santa Monica, CA

19h•Onsite

About The Position

JAKKS Pacific is seeking an experienced, energetic, self-starting Coordinator, Dolls and Preschool for its Santa Monica office. The role provides administrative support for the Dolls & Preschool division, which includes owned intellectual property and licensed brands for audiences ranging from young children to adult collectors. The coordinator supports management on division objectives and works with cross-functional partners across the global Marketing, Creative Services, and Design teams. The position supports leadership calendars and meetings, team events, purchasing and expense processes, vendor coordination, and product sample orders and shipments. It also maintains administrative records, follows up on requests, prepares meeting materials, and provides general support to the Marketing and Creative departments.

Requirements

Attention to detail and strong organizational skills.
Self-motivation and a self-starter attitude.
Eagerness to learn and solve problems.
Good verbal and written communication skills.
Excellent Microsoft Office skills, including PowerPoint, Excel, and Word.
Positive attitude.
Good analytical skills and ability to demonstrate output from analytics.
Nimble and flexible thinking.
Passion for the work being put into the world.

Responsibilities

Manage calendars and coordinate internal and external meetings for Marketing and Creative leadership.
Organize meeting materials and coordinate meeting logistics.
Plan and coordinate team outings, brainstorming sessions, and team meals.
Order and maintain office supplies and other team necessities.
Create and manage purchase requisitions and purchase orders.
Coordinate vendor setup and onboarding, including required documentation.
Submit and track expense reports for Marketing and Creative leadership.
Communicate with vendors and Accounts Payable about invoices, quotes, and payment information.
Coordinate sample orders and shipments for Marketing, Creative, and Sales teams.
Help organize and distribute product samples as needed.
Follow up with internal departments and external vendors on outstanding administrative requests.
Maintain organized records of purchase orders, vendor information, and other administrative documents.
Assist with preparing meeting materials.
Provide general administrative support to the Marketing and Creative departments as needed.