Coordinator CE Business Operations

Austin Community College District•Northridge, CA

5d•Hybrid

About The Position

The Coordinator, CE Business Operations supports the Director, CE Business Operations, in preparing and monitoring the budget and financial reports, and managing of legal documents and repositories for planning and operations. The Coordinator expedites resolutions by monitoring the orderly flow of information and time-sensitive documents to stakeholders.

Requirements

Understand and apply administrative procedures, principles, and practices.
Utilize organizing and planning practices.
Operate learning management systems and web learning tools.
Plan and manage events efficiently.
Apply supervisory principles, practices, and methods.
Understand the services and functions of educational institutions.
Effectively use interpersonal and communications skills, including tact and diplomacy when working with constituencies.
Effectively use organizational, managerial and event planning skills with attention to detail and follow-through.
Maintain confidentiality of work-related information and materials.
Focus on achieving optimum levels of service and maintaining high ethical standards and attention to compliance with college policies and regulations.
Demonstrate initiative and determination to provide valuable and timely services.
Exhibit exceptional phone, email, written and oral communication, customer service, and organizational skills.
Demonstrate effective communications and professional engagement with students and employees from a wide range of backgrounds.
Possess supervisory, coaching, and interpersonal skills as well as the ability to think independently and proactively solve problems.
Intermediate/advanced proficiency using standard office software applications.
Bachelor’s degree.
Four (4) years of related work experience or associate’s degree plus two (2) years of related work experience can be substituted for the required education (plus the required experience noted below).
One (1) year of related work experience.

Nice To Haves

Master’s degree.
Experience with enterprise financial and budgeting systems (Workday and Adaptive Planning preferred).
Master’s degree or four (4) years of related experience may satisfy the minimum education requirements.

Responsibilities

Serve as the initial point of contact for departmental users on all matters related to budget preparation, policy, analysis, and procedures.
Coordinate schedules, resources, and documentation to support program delivery and operational excellence while working collaboratively with internal and external stakeholders.
Assist in annual budget development, ensuring alignment with departmental goals and compliance with ACC’s financial policies.
Establish and maintain effective working relationships with professionalism and discretion.
Monitor, review, and support evaluation of departmental budgets and performance measures.
Assist the Continuing Education division with interdepartmental budget amendments by developing and maintaining tracking tools, timelines, and workflows, ensuring accuracy and timely execution in allocation and reconciliation.
Monitor purchasing and ensure documentation and approvals are properly maintained.
Monitor expense records and ensure timely reporting to stakeholders.
Support inventory and property management activities within the Continuing Education division.
Maintain a centralized repository to track departmental MOUs, grants, and contracts.
Monitor upcoming grant and contract renewal and expiration deadlines and coordinate with business owners within the Continuing Education division to ensure timely action.
Assist with the processing and documentation of grants, contracts and MOUs, and related correspondence.
Support regular student record and other ad hoc reporting requirements for the Continuing Education division.
May coordinate or train student workers or temporary staff to support departmental operations and program delivery.