Coordinator, CE Workforce Institute

Austin Community College District • Northridge, CA

2d • Onsite

About The Position

Coordinates and manages all stages of assigned Workforce Education course & program development, implementation and delivery, data management, documentation, and reporting of outcomes. (Massage Therapy and Somatic Movement Education)

Requirements

• Education & training program implementation and delivery processes.
• Data documentation, manipulation, and reporting processes.
• Program funds management and allocation.
• Standards and proposal guidelines for contract and grant writing and documentation.
• Contract and grant terminology.
• Understanding student data and completion metrics
• Cross-cultural competence.
• Federal, state, business, and other agency contract and grant processes.
• Accountable for inventory/property management.
• Maintaining an established work schedule.
• Effectively using interpersonal communication skills, including tact and diplomacy.
• Effectively using organizational and planning skills with attention to detail and follow-through.
• Data collection, analysis, and report writing.
• Maintaining the confidentiality of work-related information and materials.
• Coordinating all phases of contract and grant management processes, including budgets.
• Establishing and maintaining effective working relationships.
• Researching grant and resource opportunities.
• Assists grant writing department with proposal development.
• Working and interacting with multicultural groups of people.
• Effective cross-cultural communication when working with a multicultural population.
• Effectively handling details of multiple projects with varying timelines.
• Ability to work well in a team environment.
• Use a variety of spreadsheet, word processing, database, and presentation software.
• Use a variety of college-wide IT systems and processes.
• Utilize AI, social media, desktop publishing, and other web tools as needed
• Two years related work experience.
• Bachelor's degree.
• Reliable transportation for local Austin area travel.
• Valid TDLR Licensed Massage Therapy, LMT License
• Valid TDLR Licensed Massage Instructor, LMTI License
• Valid TDLR CE Provider License, CE Provider

Nice To Haves

• FOR MASSAGE THERAPY ONLY - Ten years of related work experience may be substituted for the Bachelor's degree.

Responsibilities

• Oversees, coordinates, implements, and facilitates various Workforce Education training & education projects, including curriculum development, instructional staff, calendars, and timelines.
• Plans and implements all training & education project activities, including scheduling stakeholder meetings, developing agendas, gathering and maintaining data integrity, and writing monthly and closeout reports.
• Coordinates logistics, facilities, equipment, and resources for professional delivery and completion of assigned courses and programs, ensuring equipment and labs meet industry requirements.
• Collaborates with other areas within the School of Community Education (SCE) and Austin Community College (ACC), and with other stakeholders (including business and community-based partners) for training project development and implementation.
• Coordinates with agencies to provide training & education programs for their clients and/or employees, and assists with contract negotiations.
• Identifies and supports internship, clinical, and/or practicum sites for assigned program areas.
• Serves on business and community advisory boards and ACC committees.
• Organizes and facilitates all aspects of instructional delivery for assigned training & education courses and programs.
• Generates curriculum plans based on unique business and community needs, and researches and secures curriculum solutions.
• Confirms all coursework complies with relevant state agency regulations, credentialing requirements, and/or accrediting body requirements for professional continuing education units (CEU).
• Hires and coordinates qualified instructional staff.
• Arranges for classroom space and equipment, and orders supplies/books.
• Documents class results and evaluations.
• Collaborates with ACC academic departments to ensure delivery of integrated courses and opportunities for internships, clinicals, jobs, and stackable credentials.
• Maintains fiscal accountability and documentation of assigned program budgets, equipment, resources, course pricing, and instructor payroll.
• Manages instructional payroll.
• Performs administrative tasks related to class implementation, including ordering books, duplication, hourly and instructor payroll, and partner billing and collections.
• Serves as a communication liaison with area employers, industry-specific professional organizations, advisory boards, potential students, and other groups to support communication flow and promotional efforts.
• Promotes and provides information on courses and programs, assisting with the creation and maintenance of forms, web resources, and marketing materials; also maintains listservs and promotes programs through network channels.
• Interfaces with community organizations and internally within ACC to represent assigned Workforce Education areas and programs.
• Advises current and prospective CE students regarding training & education courses and programs, providing information on requirements, and career opportunities.
• Reviews and approves students' drops, adds, transfers, and grades.
• Addresses CE student issues, complaints, and suggestions for improvements, including assistance with de-escalation of student conduct and classroom safety issues.
• Assists with occupational exposure protocols and reporting, including pre- and post-care of student and instructor injuries or exposures.
• Develops, tracks, and analyzes community and business needs assessments for new courses and programs.
• Performs technical, analytical, and related tasks for the collection, interpretation, aggregation, and evaluation of data for training project reporting and management purposes.
• Assists with improving program efficiencies and reducing costs associated with the provision of CE training & education courses and programs.
• Ensures that training & education courses and programs are aligned with labor market needs and actively manages program performance against defined institutional impact metrics.
• Leads the development and writing of monthly and final project reports, including grant-related reporting as necessary.
• Assists the ACC Grant Writing Department to develop, write, revise, edit, and submit grant proposals to funding agencies (with a focus on Texas Workforce Commission grants), ensuring submission criteria are met.
• Participates in technical training provided by funding agencies and stays informed of changing grant standards and guidelines.
• Oversees workflow and work priorities of support staff who assist with courses and programs in assigned program areas.
• Recruits, hires, and manages instructors and staff for all assigned education & training programs.

Benefits

• Austin Community College employees are required to maintain a domicile in the State of Texas while working for the college and throughout the duration of employment. – AR 4.0300.01

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level