Coordinator, Accounts Payable

OBB Media, LLC • Los Angeles, CA

6d • $80,000 - $85,000 • Onsite

About The Position

OBB Media is seeking a Coordinator, Accounts Payable to support accurate, controlled vendor payment operations in a fast-paced media and production environment, primarily at its Hollywood studio. The role processes high volumes of invoices, expenses, and payment requests across multiple legal entities and productions, maintaining timely workflows, accurate records, and adherence to company policies and financial controls.

The coordinator manages invoice intake, coding, approval routing, payment status, exception resolution, vendor onboarding and records, payment runs, and vendor inquiries. The role supports 1099 preparation, NetSuite transaction maintenance, reconciliations, month-end and year-end close, intercompany transactions, audit support, and production-related payments. It also works cross-functionally with Production Accounting, Finance, Legal, Operations, and Production teams, and helps improve AP workflows, documentation, automation, and controls.

This is an exempt, on-site role in Hollywood, California, expected to work Monday through Friday, with flexible availability after hours and on weekends as needed. Some travel is required, including by car and airplane. The hiring range is $80,000 to $85,000 annually. The position is eligible for medical, dental, vision, and 401(k) benefits; additional financial or other benefits may apply depending on the level and position offered.

Requirements

• At least 2 years of accounts payable or accounting operations experience.
• Working knowledge of accounts payable fundamentals, invoice coding, approval workflows, vendor management, payment processing, and month-end close support.
• Strong attention to detail and accuracy when processing high volumes of transactions and meeting deadlines.
• Excellent organizational and prioritization skills, including the ability to manage multiple entities, projects, and competing requests in a fast-paced environment.
• Strong written and verbal communication skills and a service-oriented approach to working with vendors and internal stakeholders.
• Proficiency in Microsoft Excel and comfort working with large transaction sets, reconciliations, and supporting schedules.
• High degree of discretion, sound judgment, and commitment to effective financial controls.
• Ability to stand, sit, walk up and down stairs, and work seated or standing/walking for long periods.
• Ability to use fingers, hands, and arms at a computer keyboard for long periods.
• Ability to speak clearly and distinctly and to hear and be heard and understood in person and by telephone.
• Ability to reach, bend, stoop, and frequently lift up to 30 pounds and occasionally up to 50 pounds.
• Ability to visually and physically inspect work-site areas.
• Ability to drive; must have reliable transportation, a valid driver's license, and valid insurance. Mileage is reimbursable.
• Ability to travel by car and airplane.

Nice To Haves

• Experience in a high-volume, multi-entity environment.
• Experience with NetSuite, Tipalti, and production accounting software.
• Demonstrated ability to learn and work effectively across financial systems and workflow platforms.
• Experience in media, entertainment, production, advertising, or another project-based environment.

Responsibilities

• Review, code, and process high volumes of vendor invoices, purchase-related expenses, and payment requests accurately and on time across multiple entities and productions.
• Maintain invoice workflows in Tipalti and accounting software, including intake, coding, approval routing, payment status, and exception resolution.
• Confirm invoices have appropriate support and approvals and are recorded to the correct entity, department, project, production, and general ledger account.
• Prepare and coordinate recurring payment runs using ACH, wire, check, and other approved payment methods.
• Monitor aging and payment due dates while maintaining cash-management controls.
• Coordinate vendor onboarding and maintain vendor records, payment information, and required tax documentation.
• Work with vendors and internal teams to resolve invoice discrepancies, approval issues, inquiries, and other AP matters.
• Maintain vendor tax records and assist with annual 1099 preparation, year-end review, and reconciliation.
• Maintain vendor master data controls and escalate unusual or potentially fraudulent payment requests.
• Enter, review, and maintain AP transactions in NetSuite across multiple entities and accounting periods.
• Reconcile AP subledger activity, vendor statements, and selected balance sheet accounts; research and resolve discrepancies.
• Support month-end and year-end close, including AP cutoff, accruals, open invoice review, and supporting schedules.
• Process intercompany and cross-entity invoices and ensure they are recorded to the correct legal entity.
• Maintain organized electronic documentation and audit-ready support for invoices, approvals, payments, and reconciliations.
• Partner with Production Accounting, Finance, Legal, Operations, and Production teams to support vendor payments.
• Process and track invoices for productions, corporate operations, studio activities, post-production, travel, equipment, and other business activities.
• Communicate invoice status, coding, approvals, payment timing, and outstanding items to internal stakeholders.
• Prioritize urgent production payments while following approval requirements and internal controls.
• Identify opportunities to improve AP workflows, automation, reporting, and scalability.
• Support documentation and consistent application of AP policies, procedures, and internal controls.
• Assist with audit requests and provide invoice, payment, vendor, and reconciliation support.
• Perform other accounting and finance duties and special projects as assigned.

Benefits

• Medical benefits
• Dental benefits
• Vision benefits
• 401(k) benefits
• Additional financial and/or other benefits may apply depending on the level and position offered.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed