Contracts Analyst - Federal | Remote, USA

Optiv • Chantilly, VA

20h • Remote

About The Position

Optiv + ClearShark is seeking a Contracts Analyst to support federal contracting and procurement activities. The role assists with preparing, reviewing, and administering government contracts while ensuring compliance with applicable regulations and company policies. It collaborates with internal teams throughout the contract lifecycle, supports federal program execution, and helps maintain relationships with government customers. The position is fully remote and may be hired anywhere in the continental United States.

Requirements

• 0–2 years of experience in contract administration, sales operations, or IT procurement; experience in a VAR or IT services environment is preferred.
• Bachelor's degree in Business Administration, Legal Studies, Supply Chain, or a related field.
• Proficiency in Microsoft Office, particularly intermediate-to-advanced Excel skills such as pivot tables and VLOOKUPs.
• Exceptional accuracy when managing high-volume data and reviewing legal documents.
• Strong written and verbal communication skills for interacting with internal teams and external clients.
• Ability to prioritize tasks, meet strict deadlines, and manage multiple projects in a fast-paced environment.

Nice To Haves

• Experience in a VAR or IT services environment.
• Experience with a CRM, such as Salesforce.

Responsibilities

• Manage the contract lifecycle from initiation through closure, including negotiation and execution.
• Review, process, and track customer contracts, purchase orders, and vendor agreements in the company ERP system; create and update contract vehicles and related information.
• Work with sales and purchasing teams to verify contract terms, pricing, and compliance before customer quotes or vendor orders.
• Maintain accurate, organized, audit-ready physical and digital contract records, including a centralized repository of contracts, amendments, and correspondence.
• Monitor and manage software subscription renewals and hardware maintenance contracts to support timely renewals and avoid service interruptions.
• Serve as a liaison among sales, legal, and finance regarding contract status and deliverables.
• Assist with reporting on renewals, revenue, and active contract volume, and ensure contract fee payments are submitted to the government on time.
• Coordinate with the Partner/Alliance Team to obtain OEM/vendor price lists and ensure price lists are uploaded to the CRM tool and quotes/orders comply with contract terms.
• Manage technology refreshes and compliance checks in Salesforce.
• Serve as deputy contracts manager for ITES-SW2, DoW ESI Agreements, and GSA MAS, including technology refreshes, backup data flags, product catalog updates, order processing, CLIN list creation and management, program management reviews, and sales enablement.
• Work with Marketing to keep public-facing contract website information accurate and current, and conduct quarterly audits of government and distributor websites.
• Collect federal EULAs from OEMs/vendors and keep them up to date on the EULA Master Site.
• Keep contract vehicle quote language and terms and conditions accurate and current in Salesforce.
• Process, track, and manage CPARs.
• Coordinate with Sales and Marketing to create and manage contract vehicle collateral, including the CV Tracking Tool and linecards.
• Keep contracts standard operating procedures current and update them as needed.
• Assist Client Directors and Inside Sales Representatives with contract questions and issues.
• Review customer quote packages for accuracy and compliance with GWAC terms, ensure required representations and certifications are completed, and follow up with the relevant Sales Team as needed for compliant submissions.
• Perform other duties as assigned and comply with all policies and standards.

Benefits

• Work/life balance.
• Professional training resources.
• Creative problem-solving and the opportunity to tackle unique, complex projects.
• Volunteer opportunities through Optiv Chips In.
• Technology and tools to work productively remotely/from home, where applicable.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level