Contracts Analyst - Federal | Remote, USA

Optiv • Chantilly, VA

21h • Remote

About The Position

Optiv + ClearShark is seeking a Contract Analyst – Federal to support federal contracting and procurement activities. The role assists with preparing, reviewing, and administering government contracts in compliance with applicable regulations and company policies. It collaborates with internal teams throughout the contract lifecycle, supports federal programs, and helps maintain relationships with government customers. This is a fully remote position that can be hired anywhere in the continental U.S.

The analyst manages contracts from initiation through closure, including negotiation and execution; reviews and tracks customer contracts, purchase orders, and vendor agreements in the company ERP system; and creates and updates contract vehicles. The role supports pricing and compliance checks, manages renewals and contract records, coordinates contract information across departments and external partners, and provides reporting and sales support. It also has deputy contracts manager responsibilities for ITES-SW2, DoW ESI Agreements, and GSA MAS, including program administration, catalog and order updates, and sales enablement.

Requirements

• 0–2 years of experience in contract administration, sales operations, or IT procurement; experience within a VAR or IT services environment is preferred.
• Bachelor’s degree in Business Administration, Legal Studies, Supply Chain, or a related field.
• Proficiency in Microsoft Office Suite, especially intermediate-to-advanced Excel, including pivot tables and VLOOKUPs.
• Exceptional accuracy when managing high-volume data and reviewing legal documents.
• Strong written and verbal communication skills for interacting with internal teams and external clients.
• Ability to prioritize tasks, meet strict deadlines, and manage multiple projects simultaneously in a fast-paced environment.

Nice To Haves

• Experience with a CRM such as Salesforce is highly preferred.
• Experience in contract administration, sales operations, or IT procurement within a VAR or IT services environment is preferred.

Responsibilities

• Manage the entire contract lifecycle from initiation to closure, including negotiation and execution.
• Review, process, and track customer contracts, purchase orders, and vendor agreements in the company ERP system; create new contract vehicles and manage updates such as periods of performance and Contracting Officer information.
• Collaborate with sales and purchasing teams to verify contract terms, pricing, and compliance before customer quotes are issued or vendor orders are placed.
• Maintain accurate, organized physical and digital contract records and a centralized repository of contracts, amendments, and related correspondence that is audit-ready.
• Monitor and manage software subscription renewals and hardware maintenance contracts, ensuring timely and proactive renewals to avoid service interruptions.
• Liaise with sales, legal, and finance regarding contract status and deliverables.
• Assist with reporting on contract metrics, including renewals, revenue, and active contract volume, and ensure contract fee payments are submitted to the Government on time.
• Coordinate with the Partner/Alliance Team to obtain OEM/vendor price lists for contract vehicles; ensure monthly and quarterly price lists are uploaded into the CRM tool and quotes and orders follow contract terms and conditions.
• Manage technology refreshes and compliance checks in Salesforce.
• Serve as deputy contracts manager for ITES-SW2, DoW ESI Agreements, and GSA MAS, including technology refreshes, backup data flags, product catalog updates, order processing, CLIN list creation and management, program management reviews, and sales enablement.
• Work with Marketing to keep public-facing contracts websites accurate and current, and conduct quarterly audits of Government and distributor websites for accuracy.
• Collect federal EULAs from OEMs and vendors and ensure they are current on the EULA Master Site.
• Maintain accurate, current contract vehicle quote language and terms and conditions in Salesforce.
• Process, track, and manage all CPARs.
• Coordinate with Sales and Marketing to manage and create contract vehicle collateral, including the CV Tracking Tool and line cards.
• Keep Contracts standard operating procedures current and update them as needed.
• Assist Client Directors and Inside Sales Representatives with contract questions and issues to enable sales.
• Review customer quote packages for accuracy and compliance with GWAC terms, and ensure required representations and certifications are completed; refer incomplete tasks to the appropriate sales team for completion.
• Perform other duties as assigned and comply with all policies and standards.

Benefits

• Work/life balance
• Professional training resources
• Volunteer opportunities through Optiv Chips In
• Technology and resources necessary to work productively remotely/from home, where applicable

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level