Contracts Administrator

ImmunityBio, Inc.•El Segundo, CA

6d•$36 - $40•Onsite

About The Position

The Contracts Administrator provides contract-related support throughout all phases of the contract lifecycle and partners with business stakeholders across the company. The role performs administrative duties for Legal and Contract Operations, supports contract review and negotiation workflows, manages contract intake and records, and helps maintain department processes and reporting. The position is onsite, with a regular Monday–Friday schedule during standard business hours; flexibility is available with manager approval.

Requirements

High school diploma and at least 3 years of relevant experience, including internships and/or coursework; or an associate’s degree and at least 1 year of relevant experience, including internships and/or coursework.
Excellent written and oral communication skills.
Strong organizational skills and attention to detail.
Professionalism, poise, and tact in verbal and written correspondence.
Strong time-management skills.
Ability to multitask in a fast-paced work environment.
Ability to set priorities under pressure.
Proficient knowledge of Microsoft Office and DocuSign.
Willingness to take initiative to complete projects.
Good judgment and practicality.
Ability to work in a standard office setting and use standard office equipment, including a computer.
Ability to lift and carry materials weighing up to 20 pounds.

Responsibilities

Perform routine and specialized administrative duties for Legal and Contract Operations.
Track contracts through negotiation, approval, distribution, and execution, including follow-ups with legal, business, and finance stakeholders.
Draft standard contracts and NDAs using templates and manage redlines during negotiations.
Review simple agreements, vendor quotes, and order forms and identify key terms.
Manage and triage requests received through the contracts inbox and CLM intake portals.
Route and assign incoming contracts to appropriate legal or operational team members.
Upload executed agreements and enter accurate metadata into the CLM database.
Respond to contract questions and direct inquiries regarding contracts and other matters.
Create and maintain department reports.
Draft, proofread, and edit correspondence and other documents.
Maintain electronic and paper files.
Perform administrative tasks such as scheduling calls and Zoom meetings and preparing and handling mail and FedEx.
Follow Standard Operating Procedures, process improvements, and template standardization.
Perform ad hoc and cross-functional duties or projects to support business needs and provide developmental opportunities.

Benefits

Medical, dental, and vision plan options.
Health and financial wellness programs.
Employee Assistance Program (EAP).
Company-paid and voluntary life and AD&D insurance.
Short-term and long-term disability coverage.
Healthcare and dependent-care flexible spending accounts.
401(k) retirement plan with company match.
529 Education Savings Program.
Voluntary legal services.
Identity theft protection.
Pet insurance.
Employee discounts, rewards, and perks.
Paid time off, including 11 holidays.
Exempt employees are eligible for unlimited PTO.
Non-exempt employees are eligible for 10 vacation days, 56 hours of health pay, 2 personal days, and 1 cultural day.
Discretionary bonus and equity award eligibility.