Contracts Administrator, Junior

KAIROS Inc•California, MD

4d•$57,000 - $70,000•Onsite

About The Position

KAIROS, Inc. is seeking an energetic, experienced, and motivated Junior Contracts Administrator for a fully onsite position in California, Maryland. The role supports the Director of Pricing and Contracts by independently performing contract administration, financial management, compliance, invoicing, and operational support. It serves as a primary point of contact for contract-related matters and helps ensure contractual requirements are understood, communicated, and carried out in accordance with customer requirements, company policies, FAR, and DFARS. The position monitors contract funding and performance; reviews financial and labor data; prepares and submits customer invoices; supports DCAA-compliant timekeeping; administers contract-related travel and expenses; maintains employee charge authorizations; and assists with security access documentation and material procurement throughout the contract lifecycle. The position requires an active Secret clearance and eligibility for access to classified information, including U.S. citizenship and completion of a government background investigation. The estimated salary range is $57,000 to $70,000. KAIROS offers a comprehensive benefits package and equal employment opportunities.

Requirements

Bachelor’s degree in business, finance, or a related discipline; alternatively, an associate’s degree plus four additional years of experience, or six additional years of experience.
Active Secret Security Clearance.
Must be a U.S. citizen and able to complete the full government background investigation for access to classified information.
Ability to use formulas, tables, and functions in Microsoft Excel for tracking and analysis.
Strong organizational skills and ability to handle concurrent tasks accurately and efficiently.
Strong time-management skills and ability to balance routine responsibilities with urgent requests.
Relationship-management experience and ability to work with internal stakeholders, customers, and partners.
Strong customer relations, analytics, documentation, and research analysis skills.
Self-starter with motivation, a strong work ethic, and commitment to quality.
Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
Ability to work in a challenging, fast-paced, team-oriented environment and independently.
Ability to multitask and meet competing deliverable deadlines.
Detail-oriented, with strong interpersonal and customer service skills.
Excellent verbal and written communication skills for providing clear status updates and communicating issues.
Ability to adapt to evolving technology.

Nice To Haves

Federal Government contract administration experience involving Fixed Price, Cost Plus Fixed Fee, T&M, and IDIQ Task/Delivery Order contracts from award through closeout.
Experience with Deltek Costpoint, including Time/Expense, Projects, Reporting, and Invoicing.

Responsibilities

Handle sensitive and confidential information professionally and discreetly.
Assist employees with Deltek Costpoint timekeeping questions and compliance with applicable DCAA requirements.
Review employee timesheets at the end of each pay period for accuracy, completeness, and timely submission.
Monitor timesheets against the Hours Dashboard to help ensure recorded hours align with contractual requirements.
Process timesheet corrections and maintain supporting documentation.
Assist employees with contract expense reports, documentation, and allowable expenses.
Assist with business travel arrangements in accordance with KAIROS Travel Policy, contract requirements, and Joint Travel Regulations, as needed.
Maintain Charge Authorization Letters for employees and communicate changes to charge authority in a timely manner.
Provide new hires with the appropriate Charge Authorization Letter within 24 hours of their start date.
Assist with material cost estimates, Purchase Request preparation, purchasing, and shipping in accordance with contract requirements.
Verify, track, maintain, and route CAC and SAAR documentation in accordance with security and compliance requirements.
Prepare customer invoices at the frequency specified in contract terms.
Route invoices for internal approvals and submit approved invoices to customers in a timely manner.
Review employee travel requests for compliance with contract and JTR requirements, route them for approval, and maintain supporting documentation.
Support government contract administration through the contract lifecycle, including setup, funding and modification tracking, deliverables, documentation, and contract file maintenance.

Benefits

Medical coverage.
Employer-paid dental, vision, basic life/AD&D, and short-term and long-term insurance.
Health Savings Account with employer contribution.
401(k) plan with employer matching.
Annual discretionary bonuses.
Paid time off.
Eleven paid holidays.
Certification reimbursement program.
Tuition reimbursement program.
Paid parental leave.
Employee Assistance Program (EAP).
Rewards and recognition programs.
Community outreach events through the KAIROS Kares group.