Contracts Administrator

Penumbra•Alameda, CA

1d•Onsite

About The Position

As part of Penumbra’s legal team, the Contracts Administrator supports a growing company developing technology to help save patients’ lives. The role works closely with attorneys, paralegals, and support staff, and supports external departments essential to the Company’s operations. Responsibilities include administering contracts and legal documents, coordinating with internal departments, maintaining contract systems and records, and supporting legal department operations. The position also requires adherence to the Company’s quality management, security, privacy, and compliance requirements. The work is performed in a general office environment and requires working on site. Business travel may range from 0% to 10%. The role may involve exposure to blood-borne pathogens and requires occasional lifting or moving of items up to 10 pounds, moving between buildings and floors, and extended periods using a computer or other standard office equipment.

Requirements

Bachelor’s degree in Business Administration or a related field with at least 2 years of experience, or an equivalent combination of education and experience.
Ability to work on site.
Ability to lift and move items weighing up to 10 pounds.
Ability to move between buildings and floors, remain stationary and use a computer or standard office equipment for extended periods, and access file cabinets or supplies as needed.
Ability to read, prepare emails, produce documents and spreadsheets, and communicate and exchange accurate information with employees at all levels.

Nice To Haves

Excellent communication and client management skills.
Ability to process a high volume of work and meet deadlines in a fast-paced environment.
Experience working with contract templates and reviewing and revising basic contract provisions.
Strong organizational skills, attention to detail, and creative problem-solving skills.
Outstanding interpersonal skills and a can-do attitude.
Proactive, strategic, and thoughtful problem-solving ability.
High proficiency with Microsoft Excel, Word, PowerPoint, and Outlook.
Experience working in-house at a medical device or pharmaceutical company, or another highly regulated industry.

Responsibilities

Use analytical skills to develop creative solutions to problems.
Read, analyze, interpret, and draft a variety of contracts, including sales, non-disclosure, vendor, consignment, and consulting agreements.
Use the Agiloft Contract Lifecycle Management system and SharePoint to draft and prepare legal documents.
Maintain the legal department’s To Do List in Microsoft Excel and Agiloft.
Coordinate with internal business departments and provide guidance based on the needs of interested parties and other matters.
Maintain Agiloft and SharePoint, including managing drafts, uploading executed contracts with pertinent data points, generating reports, and responding to contract-related requests and inquiries.
Use Microsoft Excel to develop exhibits for sales contracts and consignment agreements.
Draft transmittal letters and facilitate the completion of agreements.
Assist with administrative tasks for the legal department.
Perform special projects and other work-related duties as assigned.
Adhere to the Company’s Quality Management System and applicable domestic and global quality regulations, standards, and procedures.
Understand and follow applicable security, privacy, and compliance principles, regulations, standards, and procedures.
Ensure other department members follow the Quality Management System and applicable regulations, standards, and procedures.