Contracts Administrator

Thomas Global•Irvine, CA

4d•$80,000 - $90,000•Onsite

About The Position

The Contracts Administrator supports the administration of government and commercial contracts, subcontracts, and related agreements throughout their lifecycle. Reporting to the Contracts Specialist, this role works with internal stakeholders to monitor contractual obligations, coordinate changes, review terms and conditions, support compliance with company policies and applicable regulations, identify potential contractual risks, and escalate complex matters to the Contracts Specialist. The position is fully onsite in Irvine, California. Thomas Global Systems designs, manufactures, and supports high-integrity aviation and defense electronics. The role offers varied, fast-paced work with an innovative and respected leader in mission-critical aerospace and defense products, alongside a team committed to innovation, collaboration, and national security outcomes.

Requirements

Associate’s degree in business administration, Contracts, Legal Studies, or a related discipline and 2+ years of relevant experience.
2+ years of experience administering U.S. Government contracts, subcontracts, or related agreements.
Working knowledge of the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and International Traffic in Arms Regulations (ITAR).
Demonstrated understanding of government contract administration and ability to apply contractual requirements to day-to-day business activities.
Working knowledge of government intellectual property, technical data, software, and data rights provisions, including applicable marking requirements.
Working knowledge of contracts, subcontracts, purchase orders, teaming agreements, nondisclosure agreements, and other government and commercial contracting instruments.
Ability to review contractual terms and conditions, identify potential risks or inconsistencies, and escalate issues requiring higher-level contractual or legal review.
Basic to intermediate understanding of contract negotiation principles and experience supporting contract negotiations and customer interactions.
Strong attention to detail, organization, follow-through, and problem-solving skills.
Excellent written and verbal communication skills, including the ability to communicate contractual requirements clearly to technical and non-technical stakeholders.
Proficiency with Microsoft Office applications, particularly Word and Excel, and familiarity with contract management, procurement, or ERP systems.

Nice To Haves

Bachelor’s degree preferred.
Experience administering U.S. Government contracts, subcontracts, or related agreements in the defense, aerospace, or another highly regulated industry is preferred.
Experience administering or supporting cost-reimbursable and cost-plus-incentive government contracts, subcontracts, or commercially negotiated arrangements, including associated funding, billing, cost-allowability, fee, and audit requirements, is strongly preferred.

Responsibilities

Support administration of fixed-price, cost-reimbursable, cost-plus-incentive, time-and-materials, and hybrid government and commercial contracts and subcontracts, including monitoring funding, costs, billings, fees, incentives, and contract ceilings.
Support the Contract Specialist with government contract and subcontract administration and performance management, including monitoring obligations, deliverables, milestones, and compliance requirements.
Review contracts, subcontracts, purchase orders, and related documents to identify requirements, risks, inconsistencies, and potential concerns; escalate complex issues to the Contract Specialist.
Review proposed amendments, modifications, change orders, and other contractual actions; coordinate internal review, obtain approvals, and ensure timely submission and incorporation of approved changes.
Monitor contract and subcontract performance and requirements concerning scope, schedule, deliverables, inspection and acceptance, payment, warranties, intellectual property, data rights, and other obligations.
Interpret and communicate routine contractual requirements to Program Management, Engineering, Supply Chain/Procurement, Finance, Quality, and Operations.
Respond to routine internal and external inquiries regarding contractual requirements, obligations, terms, conditions, and revisions.
Support review and administration of subcontractor and supplier agreements, including applicable government contract flow-down requirements.
Perform special projects and other duties as assigned.